Bid:

BID #06-18 for Towns of Amsterdam and Florida Culvert Replacement Project

NOTICE TO BIDDERS

PLEASE TAKE NOTICE: That Montgomery County on the 7th day of August, 2018 at 10:00 AM at the Montgomery County Purchasing Buyer, County Annex Building Room 104, 20 Park Street, Fonda, New York, 12068, will publicly open and read all sealed bids and proposals received pursuant to this notice for the furnishing and installation of culvert pipe materials in connection with the Montgomery County Culvert Replacement Project.

Work for Contract No. 3 – Town of Amsterdam Culvert Replacement will consist of furnishing all materials, equipment and labor necessary for the replacement of (1) culvert in the Town of Amsterdam, including all associated culvert pipe, fittings, site work, installation, backfill, paving, restoration and all necessary appurtenances all as defined in greater detail in the contract documents.

Work for Contract No. 4 – Town of Florida Culvert Replacement will consist of furnishing all materials, equipment and labor necessary for the replacement of (7) culverts throughout the Town of Florida, including all associated culvert pipe, fittings, site work, installation, backfill, paving, restoration and all necessary appurtenances all as defined in greater detail in the contract documents.

CDBG-DR Funded Project

This project is being financed with U.S. Department of Housing and Urban Development (“HUD”) Community Development Block Grant-Disaster Recovery (“CDBG-DR”) funds administered by the NYS Governor's Office of Storm Recovery (“GOSR”). Attention of bidders is particularly called to Section 3 requirements¹, M/WBE goals, Federal labor standards, insurance requirements, online reporting requirements using Elation System, Inc. and other requirements included in the GOSR Supplementary Conditions for Contracts. See Instructions to Bidders for additional information.

Minority and Women Owned Business Participation Goals:

Minority Owned Business Enterprise (MBE)                      15%

Women Owned Business Enterprise (WBE)                      15%

Equal Opportunity: Montgomery County is an Equal Opportunity employer.

Each bid must be submitted on the official forms included in the Project Manual. The bid forms are NOT TO BE REMOVED FROM THE PROJECT MANUAL. The entire Project Manual will be sealed within an opaque envelope. The name of the bidder and “Montgomery County Culvert Replacement Contract No. _ Bid Enclosed” shall be clearly marked on such envelope. If a Bid is sent by mail or other delivery system, both the outside packaging and sealed envelope containing the bid within shall be clearly marked “Montgomery County Culvert Replacement Contract No. _ Bid Enclosed”.

Plans and specifications may be requested by phone (518-463-2192) or fax (518-449-3068) and obtained at the office of the following:

Dataflow Reprographics, 71 Fuller Road, Albany, New York 12205

A deposit of ($25.00) Dollars will be required for each complete set of bidding documents (Project Manual), which includes electronic copies of the plans and specifications. McDonald Engineering will accept payment in the form of a cash, check, or money order. Checks are to be made payable to McDonald Engineering. The ($25.00) Dollar deposit for one set of documents may be refunded to bidders that have submitted bids in full conformance with this notice and if bid documents are returned in good condition.

The Bidding documents may be obtained through bidder’s own express carrier service account. No information will be mailed using U.S. Postal Service. All bidders’ information, deposits, fees, and account information must be received by Montgomery County prior to sending.

Accompanying each bid must be a bid bond, certified check or bank check made payable to the order of Montgomery County in the amount of five (5%) percent of the bidder’s maximum bid amount as a guarantee that if the contract is awarded to a bidder, said successful bidder will comply with the Notice to Bidders and the specification for the contract in accordance therewith. Said bid bond, certified check or bank check will be retained by Montgomery County, and upon execution of the contract, in accordance with said specifications, the said bid bond, certified check or bank check will be returned to the bidder.

On failure to comply with the Notice to Bidders and the specifications for said contract, the successful bidder shall forfeit the deposit as liquidated damages to Montgomery County.

Every bid or proposal must contain a non-collusion affidavit executed by the bidder or his authorized representative. Separate Performance and Payment Bonds, each equal to one hundred (100%) percent of the contract sum, will be required of the successful bidder.

The bidder to whom the contract will be awarded shall execute the contract and furnish required sureties within three (3) days after the date of Notice of Award. Failure to do so will result in Bidder's forfeit of contract work and bid security. No bidder may withdraw his bid within forty-five (45) days after the date set for the opening thereof. Any bid may be withdrawn prior to the above scheduled time for the opening of bids, or any authorized postponement thereof.

Montgomery County reserves the right to waive any informalities in or to reject any or all bids submitted or to award the contract to the lowest responsible bidder who in the County’s judgment makes the most advantageous proposal to Montgomery County”.

A pre-bid conference will be held on July 25, 2018 at 10:00AM at the Montgomery County Department of Public Works County Highway Building, 6 Park Street Fonda, NY 12068. Bidders shall have an authorized representative from their firm present at this meeting. Attendance is not mandatory, but is strongly encouraged.

All sealed bids or proposals must be received by the Commissioner of Public Works of Montgomery County prior to 10 AM on August 7, 2018, the date on which all sealed bids or proposals will be publicly opened and read aloud.

By Order of the County Board of Montgomery County

Eric Mead, Commissioner of Public Works

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¹ “Section 3” refers to Section 3 from the Housing and Urban Development Act of 1968.