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Civil Service FAQ's

WHAT IS CIVIL SERVICE?

Most jobs in local government fall under the Civil Service System. A "Civil Service" employee can be anyone from a secretary to a nurse, a mechanic, or a department head. Different jobs have different requirements. Some positions require that you take a test to be considered for a permanent job. These are called competitive positions. When there is no list of tested applicants, a person may be appointed "provisionally" (temporarily) until the results of the next test are known. The provisional employee must score high enough to be permanently appointed. The following are three types of positions which have no test requirements:

Exempt positions are those where the employer decides the qualifications of applicant and chooses the person they want to hire.

Non-Competitive positions have specific education and experience requirements but have been determined to be impractical to test for. Employers choose from qualified people who apply. Included in this class can be a competitive position that is reclassified for a disabled applicant (Section 55a of CSL).

Labor positions usually have no requirements. Employers choose anyone they feel is best qualified.

The civil service system is required by New York State law for the purpose of filling and maintaining positions in the local government on the basis of merit and fitness.


WHAT JOBS ARE AVAILABLE?

Applicants are encouraged to visit the Montgomery County Website for a list of current exams for both general public as well as current employees.

We recommend you check the list of scheduled exams or job openings regularly so you do not miss the opportunity to apply. Positions which are posted and not subject to a test are generally posted for ten days. Most positions/tests have a Montgomery County residency requirement.


HOW DO I APPLY?

Whether you are interested in a tested or non-tested position, the same civil service application form must be completed. The applications can be found on the County website as well as at the Montgomery County Human Resources office. If you apply for more than one tested position, you must complete one application for each test. The required fee will be listed on the job opening or exam notice. YOUR APPLICATION FEE WILL NOT BE REFUNDED if you do not meet the requirements for admission to the examination. Compare your qualifications carefully to the requirements stated on the announcement and file only for those examinations for which you are clearly qualified. Payment must accompany your examination application. In some cases, the fee is waived because of financial hardship. Again, check the exam announcement for details.

The application must be submitted by the Last Filing Date. Incomplete information on an application may result in your disqualification for the exam. Attaching a resume is not an acceptable alternative to completing an application.


CAN APPLICATIONS BE ACCEPTED PAST THE APPLICATION DEADLINE?

No. When applying for exams take note of the last filing date. Applications must be postmarked or in the possession of the Human Resources Department by the last filing date for the exams. No exceptions will be made.


WHAT HAPPENS AFTER I APPLY FOR THE EXAM(S)?

Applications for scheduled exams are processed as they are received. Those that meet the qualifications are notified by mail prior to the examination date regarding the date of exam, location, and other instructions. Those applicants who do not meet the qualifications are also notified by mail.


WHAT WILL BE ON THE EXAM(S)?

You can find out what areas each exam will cover from the exam announcement by reviewing the list of currently offered exams and clicking on the exam you are interested in.


WHEN WILL I RECEIVE MY EXAM(S) SCORE?

Exam results are received from the State Civil Service Commission approximately two months after an exam. You will be notified by mail of your score and ranking on the Eligible List. Only those with a score of 70% or above are included on Eligible Lists for job openings. Jobs are filled from these Eligible List by the employer appointing one of the three highest scoring applicants willing to accept the job.


WHERE ARE THESE ELIGIBLE LIST USED?

All Montgomery County departments, all towns, villages, school districts, and FMCC use the Eligible Lists to fill Competitive positions.


CAN I GET A FEDERAL OR STATE JOB IF ON AN ELIGIBLE LIST?

No, the State and Federal governments administer their own tests and establish their own Eligible Lists.

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