Chair Martin Kelly has called a meeting of the Budget & Finance Committee for 6:06 PM on Tuesday, January 16, 2024 in the Legislative Chambers, Montgomery County Office Bldg, 64 Broadway, Fonda, NY.

Minutes of the meeting will be later posted on the Montgomery County website at www.co.montgomery.ny.us

Items on the agenda, at this time, are as follows:

1. (DISCUSSION)

 A.  Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee 

2. RESOLUTION RE-ESTABLISHING THE POSITION OF DEPUTY COUNTY CLERK - MOTOR VEHICLE AND ELIMINATING ONE INDEX RECORDING CLERK POSITION AND THE POSITION OF PRINCIPAL ACCOUNT CLERK TYPIST

3. RESOLUTION AMENDING 2024 OPERATING BUDGET - CARRYING OVER AMERICAN RESCUE PLAN FUNDS FOR PROJECTS APPROVED IN THE 2022 BUDGET YEAR (COUNTY TREASURER)

4. RESOLUTION CORRECTING THE 2024 TOWN AND COUNTY TAX ROLL-TOWN OF CANAJOHARIE (REAL PROPERTY)

5. RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

6. OTHER

RESOLUTION NO. 7 of 2024 DATED: January 23, 2024 RECOMMENDATION:

WHEREAS, the County Clerk has reviewed the staffing needs of the department and determined that it no longer fits the needs of the department to have four (4) Index Recording Clerk positions in the County Clerk's office or the position of Principal Account Clerk Typist ; and 

WHEREAS, the position of Index Recording Clerk, specifically line 420 has been vacant for some time; and

WHEREAS, during the review of the department, the County Clerk determined that the position of Deputy County Clerk - Motor Vehicle is a more fitting title to have in the department based on the responsibilities and duties needed; and

WHEREAS, section 401 of NYS County Law provides that this governing body may authorize the County Clerk to appoint one or more deputies, who shall perform such duties not inconsistent with law as shall be assigned to them by the County Clerk; and

WHEREAS, section 401 of NYS County Law further provides that the deputies shall possess the powers and perform the duties of the County Clerk during the absence or inability of the County Clerk to act; and now, therefore be it

RESOLVED, that one (1) position of Index Recording Clerk, line 420 and the title of Principal Account Clerk Typist, line 143 be eliminated from the County Clerk's office; and be it further

RESOLVED, that the Montgomery County Legislature hereby re-establishes the position of Deputy County Clerk - Motor Vehicle at a Grade L within the Non-Bargaining Policy at a base salary for 2024 of $58,897.00; and be it

FURTHER RESOLVED, that the County Treasurer is hereby authorized and directed to amend the 2024 Operating Budget as follows:

TRANSFER FROM:

TRANSFER TO:

RESOLUTION VOTE, passed with Aye(6). Legislator Headwell, Jr. voted Nay. Legislator Sweet abstained. Legislator Majewski was absent. (1/23/2024)

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RESOLUTION NO. 8 of 2024 DATED: January 23, 2024 RECOMMENDATION:

WHEREAS, Pursuant to resolutionsnos. 64, 82, 84, 85, 86, 87, 89, 91, 93, 110, 111, 169, 170, 192, 215, 220 & 232 of 2022 authorized the use of American Rescue Plan funds for the purpose of assisting County departments, municpalities and local non-profit organizations with specific needs or improvements on particular projects designated as an allowable use of American Rescue Plan funds, and

WHEREAS, said funds were not totally expended as of December 31, 2023; and

WHEREAS, it is necessary to carry forward the unexpended amounts into the 2024 Operating Budget to complete said projects.

RESOLVED, the County Treasurer is hereby authorized and directed to amend the 2024 Operating Budget as follows:

RESOLUTION VOTE, passed with Aye(8). Legislator Majewski was absent. (1/23/2024)

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RESOLUTION NO. 0 of 2024 DATED: January 23, 2024 RECOMMENDATION:

WHEREAS, An application (RP-554) has been filed for correction to the 2024 Town and County Tax Roll for the Town of Canajoharie, pursuant to Section 554 of the Real Property Tax Law, with the Real Property Director, alleging an error on the 2024 Tax Roll.

Parcel 98.-1-9.1 owned by Henry and Judy L. Cauwenburghs is on the tax roll in error (said parcel does not exist). 

WHEREAS, said Director has investigated and filed reports, pursuant to said law; and 

WHEREAS, the Montgomery County Legislature has reviewed the Real Property Tax Director's reports and application; and

WHEREAS, the Montgomery County Legislature finds that there was an error, in the amount of  $4,516.08 ,  shown as a Clerical Error, that is applicable in the application for correction.

WHEREAS, Resolution 6 of 2024 allows the Auditor to sign corrections that do not exceed $2,500.00 and any corrections in excess of that amount must be determined by the Legislature.

RESOLVED, that the tax levying body hereby is authorized and directed to approve said application to correct the tax roll by making notations on the original application and duplicate, and by entering the corrected extention of taxes; and

RESOLVED, that said Director of Real Property is also authorized to and directed to make an order setting forth the the corrected taxes, and directing the officer having jurisdiction over the tax roll to correct the roll, and to affix the order and approved applications to the tax roll and the warrants, per Section 554 of the Real Proprty Tax Law, such annexed applications and warrants becoming part of such rolls; and

RESOLVED, that the Director of Real Property shall immediately submit to the officers having jurisdiction over the rolls, and above order, all applications; and 

RESOLVED, that the Director of Real Property shall mail notices of approval of the application to the applicants and the Auditor shall submit a monthly report seting forth all corrections and/or refunds processed, to the Legislature; and

RESOLVED, that, provided the applications were filed pursuant to Paragraph 7A of Section 554 of the Real Property Tax Law, the applicants shall have 8 days, from the date of mailing the notice of approval, to pay any corrected taxes, without interest; and

RESOLVED, the said officers having charge of the tax rolls are hereby ordered and directed to immediately collect the correct tax, if any; and

FURTHER RESOLVED, that the Treasurer is directed to charge any taxes deleted from the current roll, by this resolution, wherever appropriate, against the account of the respective property's taxing jurisdiction for the inclusion in the next ensuing tax levy; and

FURTHER RESOLVED, that the Treasurer is directed to notify the appropriate districts, prior to May 1, 2024 of any levy cancelled by this resolution that will be charged back on the ensuing tax roll. 

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RESOLUTION NO. 9 of 2024 DATED: January 23, 2024 RECOMMENDATION:

WHEREAS, pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the County Auditor, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment; and

WHEREAS, the County Auditor has audited claims for the period of December 27, 2023 through January 23, 2024 and the County Auditor recommends the payment of the claims as attached hereto in the "Abstract of Audited Claims".

RESOLVED, after examination and review of the claims by the County Auditor, the claims are audited and attached hereto, are hereby approved for payment by the Montgomery County Legislature

RESOLUTION VOTE, passed with Aye(8). Legislator Majewski was absent. (1/23/2024)

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