Resolutions

RESOLUTION NO. 101 of 2017
DATED: April 25, 2017

RESOLUTON ESTABLISHING A TEMPORARY/PT RECORDS MANAGEMENT CLERK (PROBATION)

Resolution by Legislator:

Sweet

Seconded by:

Dimond

WHEREAS, the Probation Department relocated to a new Public Safety facility in September, 2016; and

WHEREAS, based on the physical arrangement of the new facility, an alternative filing system was purchased that was not compatible with the existing filing configuration; and

WHEREAS, it was expected that current Probation staff over time could convert the substantial number of files to the new system; and

WHEREAS, due to the current workload, this plan has not reached fruition and it is anticipated that this situation will not change in the forseeable future; and

WHEREAS, the addition of a part-time temporary Records Management Clerk who would be hired for approximately three months would allow the Department to remedy this issue.

RESOLVED, that the Montgomery County Legislature hereby establishes a temporary/part-time Records Management Clerk approves the hiring of a temporary part time Records Management Clerk for the duration of three months at an hourly rate.

FURTHER RESOLVED, the County Treasurer is hereby authorized and directed to amend the 2017 Operating Budget as follows:

TRANSFER FROM:
A-30-4-1990-00-.4400	Contigent Account	$2,962.32

TRANSFER TO:
A-27-4-3140-00-.1130 (NEW)	Records Management Clerk (PT)	$2,962.32

RESOLUTION VOTE, passed with Aye(8). Legislator Duchessi was absent. (4/25/2017)

Statement of Legislative and Financial Impact:

I. Nature of Request:

Hiring of a temporary part time staff person to convert the Probation filing system

II. Justification:

The relocation of the Probation Department to a new facility in September, 2016 created a new space saving system of file organization that cannot be implemented with existing staff.

III. Legislative Impact:

Pursuant to Article 2 of the Charter the Montgomery County Legsilature has the authority to make appropriations.

IV. Financial Impact:

$2,962.32 deducted from the contingency account.

cc:

County Clerk
County Treasurer

Voting Record
Kelly	(R)	Yes
Sweet	(R)	Yes
Dimond	(D)	Yes
Headwell, Jr.	(R)	Yes
Wilson	(R)	Yes
Duchessi	(D)	Absent
Pepe	(R)	Yes
Isabel	(D)	Yes
Purtell	(D)	Yes

STATE OF NEW YORK County of Montgomery ss.: This is to certify that I, the Undersigned, Clerk Of The Montgomery County Legislature, have compared the foregoing copy of resolution with the original resolution now on file in the office, and which was passed by the Montgomery County Legislature on the 25th day of April, 2017, a majority of all the members elected to the Legislature voting in favor therof, and that the same is a correct and true transcript of such original resolution and of the whole thereof. IN WITNESS WHEREOF, I have set my hand and the official seal of the Montgomery County Legislature this 2nd day of May, 2017
Totals:	Aye:	8
	Nay:	0
	Abstained:	0
	Absent:	1