DATED: September 24, 2024
RECOMMENDATION:
| TO: | Physical Services Committee |
| Daniel P. Wilson, Chairman, Legislator, District 5 Martin P. Kelly, Legislator, District 1 Brian D. Sweet, Legislator, District 2 Herbert T. Allen, Legislator, District 3 Robert Headwell, Jr., Legislator, District 4 Chad J. Majewski, Legislator, District 6 Michael J. Pepe, Legislator, District 7 Maria Kowalczyk, Legislator, District 8 - VACANT, Legislator, District 9 | |
| FROM: | Patricia J. Beck, Clerk of the Legislature |
| CC: | Legislators, County Attorney, County Treasurer |
| DATE: | 10/15/2024 |
| RE: | Committee Meetings |
Chair Daniel Wilson has called a meeting of the Physical Services Committee for 6:01 PM on Tuesday, September 17, 2024 in the Legislative Chambers, Montgomery County Office Bldg, 64 Broadway, Fonda, NY.
Minutes of the meeting will be later posted on the Montgomery County website at www.co.montgomery.ny.us
Items on the agenda, at this time, are as follows:
1. (DISCUSSION)
A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee
2. RESOLUTION AMENDING THE 2024 OPERATING BUDGET (DATA PROCESSING)
3. RESOLUTION AWARDING CONTRACTS FOR REHABILITATION OF 1 VENNER ROAD PROJECT FOR HEALTH AND HUMAN SERVICES OFFICE PHASE II (PUBLIC WORKS)
4. RESOLUTION AMENDING THE 2024 OPERATING BUDGET - ROAD STRIPING (PUBLIC WORKS)
5. OTHER
| Res. # | Sponsor/Second | Recommendation | |
| 224 | RESOLUTION AMENDING THE 2024 OPERATING BUDGET (DATA PROCESSING) | Wilson/Majewski | Move to Full Legislature |
| 225 | RESOLUTION AWARDING CONTRACTS FOR REHABILITATION OF 1 VENNER ROAD PROJECT FOR HEALTH AND HUMAN SERVICES OFFICE PHASE II (PUBLIC WORKS) | Kowalczyk/Majewski | Move to Full Legislature |
| 226 | RESOLUTION AMENDING THE 2024 OPERATING BUDGET - ROAD STRIPING (PUBLIC WORKS) | Sweet/Kowalczyk | Move to Full Legislature |
| 227 | RESOLUTION AMENDING THE 2024 OPERATING BUDGET - SANITARY DISTRICT 1 | Kelly/Allen | Move to Full Legislature |
| RESOLUTION NO. 224 of 2024 DATED: September 24, 2024 RECOMMENDATION: |
RESOLUTION AMENDING THE 2024 OPERATING BUDGET (DATA PROCESSING)
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WHEREAS, communication costs have increased and we are working to upgrade IT infrastructure; and
WHEREAS, there are available funds in the 2024 Data Processing budget to cover these costs
NOW THEREFORE BE IT RESOLVED, that the County Treasurer is hereby authorized and directed to amend the 2024 Operating budget as follows
Transfer from:
| A-14-4-1680-4422 | Equipment Rent/Lease Repair | $40,000.00 |
Transfer to:
| A-14-4-1680-2259 | Computer Equipment | $12,000.00 |
| A-14-4-1680-4438 | Misc Supporting Services | $18,000.00 |
| A-14-4-1680-4459 | Computer Software | $10,000.00 |
RESOLUTION VOTE, passed with Aye(8). Legislative District 9 VACANT.(9/24/2024)
I. Nature of Request:
Resolution Amending the 2024 operating budget (Data Processing)
II. Justification:
As communications cost are increasing we have depleted this line. We are also looking to upgrade the IT infrastructure and software. We are able to fund these items with our 2024 budget due to changing the direction we are taking to update the firewall.
III. Legislative Impact:
Pursuant to section 2.04(b) of the charter the Montgomery County Legislature has the power to make appropriations.
IV. Financial Impact:
Funds are being tranfered within the current Data Processing budget.
| cc: | County Clerk County Treasurer |
| RESOLUTION NO. 225 of 2024 DATED: September 24, 2024 RECOMMENDATION: |
RESOLUTION AWARDING CONTRACTS FOR REHABILITATION OF 1 VENNER ROAD PROJECT FOR HEALTH AND HUMAN SERVICES OFFICE PHASE II (PUBLIC WORKS)
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WHEREAS, the County has implemented a building plan at 1 Venner Road to occupy all Health & Human Services Employees; and
WHEREAS, Resolution No. 98 of 2024, authorized for funding of beginning stage of Phase II; and
WHEREAS, on Thursday, June 27, 2024, construction documents were released for prime bids and said bids were received and read aloud on Thursday July 25, 2024; and
WHEREAS, the Commissioner of Public Works recommends, along with the architect for the project, whose Recommendation Letter of Award is incorporated herein, prime contracts be awarded to lowest responsible responsive bidders.
RESOLVED, the Montgomery County Legislature hereby awards General Construction Contract to West Winds General Construction of Pattersonville, New York, in an amount not to exceed $2,366,300.00.
FURTHER RESOLVED, the Montgomery County Legislature hereby awards Plumbing Contract to Tri-Valley Plumbing and Heating, Inc., of Schenectady, New York, in the amount not to exceed $227,400.00.
FURTHER RESOLVED, the Montgomery County Legislature hereby awards Electrical Contracr to A. Treffeisen & Sons LLC of Oneonta, New York, in the amount not to exceed $448,300.00.
FURTHER RESOLVED, the Montgomery County Legislature hereby awards Mechanical Contract to RMB Mechanical of Schenectady, New York, in the amount not to exceed $559,500.00.
FURTHER RESOLVED, the Montgomery County Legislature hereby awards Fire Protection Contract to Condor Fire Sprinkler of Schenectady, New York, in the amount not to exceed $130,700.00.
FURTHER RESOLVED, that the County Executive, upon review and approval of the County Attorney, is authorized and directed to sign contracts.
RESOLUTION VOTE, passed with Aye(8). Legislator Headwell, Jr. voted Nay. Legislative District 9 VACANT(9/25/2024)
I. Nature of Request:
Award bids and sign contracts for work associated with the rehabilitation of 1 Venner Road in Amsterdam.
II. Justification:
The County Legislature, by Resolution 98 of 2024, authorized the expansion of 1 Venner Road property in Amsterdam, New York, for the purpose of relocating Montgomery County's Health and Human Services Department to better serve the public.
III. Legislative Impact:
Pursuant to Article 2 of the Montgomery County Charter, the Legislature has the authority to approve bids and authorize the County Executive to sign contracts.
IV. Financial Impact:
* Project was partially funded by Resolution 98 of 2024 $1,750,000.00
* Project will require future funding in the amount of $1,982,200.00
* Total project not to exceed amount totals $3,732,200.00
| cc: | County Clerk County Treasurer |
| RESOLUTION NO. 226 of 2024 DATED: September 24, 2024 RECOMMENDATION: |
RESOLUTION AMENDING THE 2024 OPERATING BUDGET - ROAD STRIPING (PUBLIC WORKS)
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WHEREAS, the Department of Public Works is accountable for maintaining road striping on county highways; and
WHEREAS, due to the amount of striping required to maintain highways properly and for the safety of motorists, there is a shortage of funds to complete what is necessary in the 2024 Budget.
RESOLVED, that the County Treasurer is hereby authorized and directed to amend the 2024 Operating Budget as follows:
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TRANSFER FROM: |
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A599 |
Appropriated Fund Balance |
$75,000.00 |
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TRANSFER TO: |
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D-12-4-3310-00-.4465 |
Road Striping |
$75,000.00 |
RESOLUTION VOTE, passed with Aye(8). Legislative District 9 VACANT(9/24/2024)
I. Nature of Request:
Budget transfer due to lack of funds in D Fund for Road Striping due to cost increases.
II. Justification:
Montgomery County DPW is responsible to maintain Road Striping on certain roads.
Transfer is needed to complete Road Striping operations for the 2024 season.
III. Legislative Impact:
Pursuant to Article 2 of the Montgomery County Charter, the Legislature has the authority to make appropriations.
IV. Financial Impact:
Fund Balances will be reduced by $75,000.00 for required work.
Additional funds are requested in 2025 Operating Budget.
| cc: | County Clerk County Treasurer |
| RESOLUTION NO. 227 of 2024 DATED: September 24, 2024 RECOMMENDATION: |
RESOLUTION AMENDING THE 2024 OPERATING BUDGET - SANITARY DISTRICT 1
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WHEREAS, the Sanitary District No 1 is in need of a new lawnmower ; and
WHEREAS, there is a rebate for a Stihl Zero-Turn lawnmower in the amount of $2,000 that expires on 9/30/2024
RESOLVED, that the County Treasurer hereby is authorized and directed to amend the 2024 Operating Budget as follows:
| Transfer From: |
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| G 26 4 8120 00 4422 | EQUIP/RENTAL/LEASE/REPAIR | $13,000.00 |
| Transfer To: |
||
| G 26 4 8120 00 2255 | BUILDINGS & GROUNDS EQUIP | $13,000.00 |
RESOLUTION VOTE, passed with Aye(8). Legislative District 9 VACANT.(9/24/2024)
I. Nature of Request:
RESOLUTION AMENDING THE 2024 OPERATING BUDGET - SANITARY DISTRICT 1
II. Justification:
The Sanitary District is in need of a new lawnmower and there is rebate in the amount of $2,000 available until 9/30/2024
III. Legislative Impact:
Pursuant to Article 2 of the Charter the Montgomery County Legislature has the power to make appropriations.
IV. Financial Impact:
Budget neutral
| cc: | County Clerk County Treasurer |