TO:Personnel Committee
John M. Duchessi, Chairman, Legislator, District 6
Roy S. Dimond, Legislator, District 3
Robert Headwell, Jr., Legislator, District 4
Joseph M. Isabel, Legislator, District 8
Robert A. Purtell, Legislator, District 9
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer, Personnel Officer, Media
DATE:3/28/2024
RE:Committee Meetings

Chairman John M. Duchessi has called a meeting of the Personnel Committee for 6:01 p.m. on Tuesday, August 17, 2021 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York 12068. 

This meeting is in person, however, members of the public may also participate in the meeting by calling 1-312-757-3121, Access Code 231-414-901. Minutes of the hearing will be transcribed and later posted on the Montgomery County website at www.co.montgomery.ny.us.

  Items on the agenda, at this time, are as follows:

1. DISCUSSION

     A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee 

2.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT FOR KRONOS WORKFORCE HR/PAYROLL SYSTEM- MM HAYES (PERSONNEL)

3.  RESOLUTION ESTABLISHING THE POSITION OF HUMAN RESOURCE FINANCIAL ASSISTANT - PERSONNEL

4.  OTHER

 



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
168

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT FOR KRONOS WORKFORCE HR/PAYROLL SYSTEM- MM HAYES (PERSONNEL)

Sweet/PepeMove to Full Legislature
167

RESOLUTION ESTABLISHING THE POSITION OF HUMAN RESOURCE FINANCIAL ASSISTANT - PERSONNEL

Dimond/PepeMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 168 of 2021

DATED: August 24, 2021

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT FOR KRONOS WORKFORCE HR/PAYROLL SYSTEM- MM HAYES (PERSONNEL)


Resolution by Legislator: Sweet
Seconded by: Pepe

WHEREAS, the Personnel Officer has recommended changing our current payroll system from the AS400 to the Workforce HR/Payroll using our current provider MMHAYES; and

WHEREAS, the Personnel Officer recommends the leasing to buy option thus spreading the payments over 36 months; and

WHEREAS, the funds for remainder of 2021 monthly lease are included in the current budget as we have completed payments for the Kronos Time and Attendance software upgrade; and

RESOLVED, that the Montgomery County Legislature hereby authorizes and directs the County Executive, following the review and approval by the County Attorney, to sign a three year contract with MMHAYES for the KRONOS HR/Payroll at a cost not to exceed $6,274 monthly.

FURTHER RESOLVED, said agreement is for the period commencing on September 1, 2021.

RESOLUTION VOTE, passed with Aye(6). Legislator Headwell, Jr. voted Nay. Legislators Kelly and Isabel were absent. (8/24/2021)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

The Personnel Officer has recommended changing our current payroll system from the AS400 to the Workforce HR/Payroll using our current provider MMHAYES.


II. Justification:

Changing our Payroll software and system will allow for a less manual process for payroll, be web based and supported long-term. In addition, the upgrade adds an Human Resource component that allows for Benefit administration and self-service features.


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the power to sign contracts.


IV. Financial Impact:

The KRONOS HR/Payroll upgrade will be at a cost not to exceed $6,274 monthly for 36 months. there is currently enough remaining funds to cover 2021 costs and it will be budgeted for in 2022 with no anticipated excess funds needed than what was budgeted for in 2021 in said lines.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 167 of 2021

DATED: August 24, 2021

RECOMMENDATION:
     

RESOLUTION ESTABLISHING THE POSITION OF HUMAN RESOURCE FINANCIAL ASSISTANT - PERSONNEL


Resolution by Legislator: Dimond
Seconded by: Pepe

WHEREAS, Montgomery County has one person allocated to the counties full and final payroll, time and attendance as well as all other Human Resource finances including but not limited to the filing of all payroll taxes, payroll audit, reconciliation and verify, countywide payroll certification for towns, villages, school districts and college, retirement reporting, garnishments, deduction allocation and end checks, workers compensation finances, negotiation finances and HR budgetary items totaling in excess of 39 million dollars; and

WHEREAS, the Personnel Officer has determined that adding a Human Resource Financial Assistant is not only necessary to assist in the aforementioned duties but fiscally responsible; and

WHEREAS, the Personnel Officer has reviewed other county departments as well as other counties and determined that based on the information, Personnel is lacking sufficient support for finances.

WHEREAS, the funds necessary for the remainder of 2021 shall be transferred from within the Personnel Budget with subsequent years being budgeted.

RESOLVED, the position of Human Resource Financial Assistant be established in the Non-Bargaining Policy Group R at a base rate of $41,215; and

FURTHER RESOLVED, the Montgomery County Legislature hereby authorizes and directs the Montgomery County Treasurer to amend the 2021 Operating Budget as follows: 

TRANSFER FROM:     
A-10-4-1430-00-.4431 Professional Services $13,265
     
TRANSFER TO:     
A-10-4-1430-00-.1100 (new) Human Resource Assistant  $13,265

RESOLUTION VOTE, passed with Aye(6). Legislator Headwell, Jr. voted Nay. Legislators Kelly and Isabel were absent. (8/24/2021)



Statement of Legislative and Financial Impact:

I. Nature of Request:

To create a full time Human Resource Financial Assistant in the Personnel Department.


II. Justification:

Currently, Montgomery County has one position allocated to the countywide payroll and Personnel finances totaling in excess of 39 Million Dollars. Due to the confidential nature and responsibilities of this position, it is necessary for the position to be located within the Personnel Department. Furthermore, if past years, Montgomery County has had a backup position however it was cut in previous budgets.


III. Legislative Impact:

Pursuant to Article 2 of the Montgomery County Charter, the Montgomery County Legislature has the authority to create positions of employment and appropriate funds. 


IV. Financial Impact:

Funding for this position will be transferred from within the 2021 Personnel budget and will be budgeted for in subsequent years.



cc: County Clerk
County Treasurer