DATED: August 25, 2020
RECOMMENDATION:
| TO: | Education/Government Committee |
| Robert Headwell, Jr., Chairman, Legislator, District 4 John Thayer, Legislator, District 3 Daniel P. Wilson, Legislator, District 5 John M. Duchessi, Legislator, District 6 Michael J. Pepe, Legislator, District 7 | |
| FROM: | Cheryl A. Reese, Clerk of the Legislature |
| CC: | Legislators, County Attorney, County Treasurer, FMCC, Media |
| DATE: | 4/19/2024 |
| RE: | Committee Meetings |
Chairman Robert Headwell, Jr. has called a meeting of the Education/Government Committee for 6:03 p.m. on Tuesday, August 18, 2020 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York.
Members of the public may also listen to the meeting by calling 1-872-240-3311, Access Code 707-004-293. Minutes of the meeting will be transcribed and later posted on the Montgomery County website at www.co.montgomery.ny.us.
Items on the agenda, at this time, are as follows:
1. DISCUSSION
A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee
2. RESOLUTION ADOPTING LOCAL GOVERNMENT RECORDS RETENTION AND DISPOSITION SCHEDULE LGS-1 FOR USE BY MONTGOMERY COUNTY AND RESCINDING RESOLUTION NO. 167 OF 1990
3. OTHER
| Res. # | Sponsor/Second | Recommendation | |
| 144 | RESOLUTION ADOPTING LOCAL GOVERNMENT RECORDS RETENTION AND DISPOSITION SCHEDULE LGS-1 FOR USE BY MONTGOMERY COUNTY AND RESCINDING RESOLUTION NO. 167 OF 1990 | Thayer/Wilson | Move to Full Legislature |
| RESOLUTION NO. 144 of 2020 DATED: August 25, 2020 RECOMMENDATION: |
RESOLUTION ADOPTING LOCAL GOVERNMENT RECORDS RETENTION AND DISPOSITION SCHEDULE LGS-1 FOR USE BY MONTGOMERY COUNTY AND RESCINDING RESOLUTION NO. 167 OF 1990
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WHEREAS, the New York State Archives is revising and consolidating its local government records retention and disposition schedule and issuing a single, comprehensive retention schedule for all types of local governments on August 1st, 2020; and
WHEREAS, the new schedule, Retention and Disposition for New York Local Government Records or LGS-1, will supersede and replace the Schedule CO-2 currently in use by counties; and
WHEREAS, local governments must adopt LGS-1 prior to utilizing it, even if they adopted and have been using the CO-2 schedule, before January 1st 2021 when the CO-2 schedule is set to expire; and
WHEREAS, local government records may not be legally destroyed after the end of 2020 unless the LGS-1 is formally adopted.
RESOLVED, that the Montgomery County Legislature does hereby adopt for use by all County departments and agencies the Retention and Disposition for New York Local Government Records or LGS-1; and
FURTHER RESOLVED, that Resolution No. 167 of 1990 is hereby superseded and rescinded.
RESOLUTION VOTE, passed with Aye(9). (8/25/2020)
I. Nature of Request:
Adopting a comprehensive records retention and disposition schedule for all types of local governments that supersedes the current CO-2 schedule (used by counties) and the MU-1, MI-1 or ED-1 schedules used by other types of local governments.
II. Justification:
By consolidating multiple, disparate retention schedules, the LGS-1 helps to ensure consistent retention and disposition guidance for records that are common to various local governments. It also makes it easier to apply revisions necessitated by changes to laws, regulations or other mandates that affect retention.
III. Legislative Impact:
Pursuant to Article 2 of the Montgomery County Charter the Montgomery County Legislature is the policy making body of Montgomery County.
Resolutions
IV. Financial Impact:
None
| cc: | County Clerk County Treasurer |