TO: | Budget & Finance Committee |
Michael J. Pepe, Chair, Legislator, District 7 Martin P. Kelly, Legislator, District 1 Brian D. Sweet, Legislator, District 2 Roy S. Dimond, Legislator, District 3 Robert Headwell, Jr., Legislator, District 4 Daniel P. Wilson, Legislator, District 5 John M. Duchessi, Legislator, District 6 Robert A. Purtell, Legislator, District 9 | |
FROM: | Cheryl A. Reese, Clerk of the Legislature |
CC: | Legislators, County Attorney, County Treasurer, Purchasing Director, Media |
DATE: | 3/29/2024 |
RE: | Committee Meetings |
Chairman Michael J. Pepe has called a meeting of the Budget & Finance Committee for 6:05 p.m. on Tuesday, September 20, 2022 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York 12068.
This meeting is in person, however, members of the public may participate by calling 1-571-317-3122, Access Code 245-307-141. Minutes of the meeting will be transcribed and later posted on the Montgomery County website at www.co.montgomery.ny.us
Items on the agenda, at this time, are as follows:
1. DISCUSSION
A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee
2. RESOLUTION RESOLUTION GRANTING $200,000 OF AMERICAN RESCUE PLAN FUNDS TO FUND THE RENOVATION OF ROOMS 111 AND 214 IN THE ANNEX BUILDING (COUNTY LEGISLATURE)
3. RESOLUTION GRANTING $300,000 OF AMERICAN RESCUE PLAN FUNDS TO THE VILLAGE OF CANAJOHARIE FOR INFRASTRUCTURE IMPROVEMENTS TO WINTERGREEN PARK (COUNTY LEGISLATURE)
4. RESOLUTION AUTHORIZING AN INCREASE IN SOLID WASTE TIPPING FEES AT COUNTY TRANSFER STATIONS (COUNTY LEGISLATURE)
5. RESOLUTION AMENDING THE 2022 OPERATING BUDGET (PURCHASING)
6. RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)
7. RESOLUTION AUTHORIZING USE OF $50,000 OF AMERICAN RESCUE PLAN FUNDS FOR TOURISM (COUNTY LEGISLATURE)
8. Dashboards
9. OTHER
Res. # | Sponsor/Second | Recommendation | |
215 | RESOLUTION GRANTING $200,000 OF AMERICAN RESCUE PLAN FUNDS TO FUND THE RENOVATION OF ROOMS 111 AND 214 IN THE ANNEX BUILDING (COUNTY LEGISLATURE) | Pepe/Kelly | Move to Full Legislature |
216 | RESOLUTION GRANTING $300,000 OF AMERICAN RESCUE PLAN FUNDS TO THE VILLAGE OF CANAJOHARIE FOR INFRASTRUCTURE IMPROVEMENTS TO WINTERGREEN PARK (COUNTY LEGISLATURE) | Kelly/Purtell | Move to Full Legislature |
217 | RESOLUTION AUTHORIZING AN INCREASE IN SOLID WASTE TIPPING FEES AT COUNTY TRANSFER STATIONS (COUNTY LEGISLATURE) | Pepe/Dimond | Move to Full Legislature |
218 | RESOLUTION AMENDING THE 2022 OPERATING BUDGET (PURCHASING) | Wilson/Dimond | Move to Full Legislature |
219 | RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE) | Dimond/Wilson | Move to Full Legislature |
220 | RESOLUTION AUTHORIZING USE OF $50,000 OF AMERICAN RESCUE PLAN FUNDS FOR TOURISM (COUNTY LEGISLATURE) | Kelly/Dimond | Move to Full Legislature |
221 | RESOLUTION AUTHORIZING USE OF $300,000 OF AMERICAN RESCUE PLAN FUNDS FOR BROWNFIELDS OPPORTUNITY AREA (BOA) PROJECT IN THE CITY OF AMSTERDAM (COUNTY LEGISLATURE) | Duchessi/Kelly | Move to Full Legislature |
RESOLUTION NO. 215 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION GRANTING $200,000 OF AMERICAN RESCUE PLAN FUNDS TO FUND THE RENOVATION OF ROOMS 111 AND 214 IN THE ANNEX BUILDING (COUNTY LEGISLATURE)
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WHEREAS, Montgomery County received American Rescue Plan funds; and
WHEREAS, American Rescue Plan funds by the federal government can be used under the standard allowance for government services; and
WHEREAS, Montgomery County has a need for renovations of Room 111 and Room 214 in the Montgomery County Annex Building; and
WHEREAS, the meeting rooms are used for various professional meetings including but not limited to Civil Service Examinations, Countywide trainings and Grand Jury; and
WHEREAS, generally the meeting rooms are the first impression of Montgomery County and are lacking appropriate seating, tables and technology.
WHEREAS, renovations are estimated not to exceed $200,000.00; and
WHEREAS, Montgomery County has been working with Venesky Group, a consultant, that has affirmed that using $200,000 building projects is an allowable use of the American Rescue Plan funds.
NOW, THEREFORE, BE IT RESOLVED, that the Montgomery County Legislature authorizes and directs using $200,000 of American Rescue Plan funds for the purchase of equipment and completing critical building repairs; and
FURTHER RESOLVED, that the Montgomery County Treasurer be authorized to amend the 2022 Operational Budget as follows:
INCREASE REVENUES: | ||
A-06-3-4089-00 | Federal Aid, Other | $200,000.00 |
INCREASE APPROPRIATIONS: | ||
A-10-4-1430-00-.2259 | Computer Equiptment | $30,000.00 |
A-10-4-1430-00-.4409 | Office Furniture | $125,000.00 |
A-10-4-1430-00-.4407 | Office Equiptment | $15,000.00 |
A-10-4-1430-00-.4431 | Profesional Services | $30,000.00 |
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
Resolution funding the renovation of various rooms in the annex building to include rooms 111 And 214.
II. Justification:
The various room in the Annex building are in need of repair including the meeting rooms 111 and 214 which are in desperate need of improvements. The current rooms are often the first impression for the County and are equipped with broken furniture and lack any technology.
III. Legislative Impact:
Authorized pursuant to Article 2 of the Charter.
IV. Financial Impact:
The financial Impact is not to exceed $200,000.00. The project items will be purchased on state contract.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 216 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION GRANTING $300,000 OF AMERICAN RESCUE PLAN FUNDS TO THE VILLAGE OF CANAJOHARIE FOR INFRASTRUCTURE IMPROVEMENTS TO WINTERGREEN PARK (COUNTY LEGISLATURE)
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WHEREAS, Montgomery County received American Rescue Plan funds; an
WHEREAS, Montgomery County has been working with Venesky Group, a consultant, that has affirmed that a grant to the Village of Canajoharie for infrastructure improvements to Wintergreen Park is an allowable use of American Rescue Plan Funds.
NOW THEREFORE BE IT RESOLVED, that the Montgomery County Legislature authorizes and directs that a grant be awarded to the Village of Canajoharie, in the amount of $300,000 for infrastructure improvements to Wintergreen Park; and
BE IT FURTHER RESOLVED, that the Montgomery County Executive is authorized and directed to execute any necessary grant documents to implement this resolution; and
BE IT FURTHER RESOLVED, that the Montgomery County Treasurer is hereby authorized and directed to amend the 2022 Operating Budget as follows:
INCREASE REVENUES: | ||
A-6-3-4089-00 | Federal Aid, Other | $300,000 |
INCREASE APPROPRIATIONS: | ||
A-24-4-6430-00-.4438 | Misc. Supporting Services | $300,000 |
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
Granting $300,000 of American Rescue Plan Funds to the Village of Canajoharie for infrastructure improvements to Wintergreen Park.
II. Justification:
American Rescue Plan funds County were awarded to Montgomery
III. Legislative Impact:
Authorized pursuant to Article 2 of the Montgomery County Charter and further authorized by the parameters of the use of the American Rescue Plan Funds.
IV. Financial Impact:
The funds used for this grant will be American Rescue Plan Funds.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 217 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION AUTHORIZING AN INCREASE IN SOLID WASTE TIPPING FEES AT COUNTY TRANSFER STATIONS (COUNTY LEGISLATURE)
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WHEREAS, the contracts for the operations, transportation and disposal of solid waste have increases that take effect on January 1, 2023; and
WHEREAS, Montgomery County's tipping fees are lower than most surrounding municipalities; and
WHEREAS, it was recommended that Montgomery County increase tipping fees by $17.00 per ton to accommodate increased costs.
THEREFORE BE IT RESOLVED, that the Montgomery County Legislature authorizes and directs tipping fees at the Montgomery County transfer stations to be increased by $17.00 per ton.
FURTHER RESOLVED, the tipping fee of $105.00 a ton shall take effect on January 1, 2023.
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
AUTHORIZING AN INCREASE IN SOLID WASTE TIPPING FEES AT COUNTY TRANSFER STATIONS
II. Justification:
Montgomery County is currently realizing a loss for transfer station operations and transportation due to contracted rates and fuel surcharges from our vendors. Rate increase would lessen the losses occuring
III. Legislative Impact:
Authorized pursuant to Article 2 of the Montgomery County Charter.
IV. Financial Impact:
Increasing tipping fees would lessen the losses that the County is realizing with the Solid Waste operations. The potential negative impact for the County in 2022 for solid waste operations is in excess of $500,000. This would increased considerably in 2023 if no changes made.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 218 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION AMENDING THE 2022 OPERATING BUDGET (PURCHASING)
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WHEREAS, monies have been received from our insurance company that need to be transferred to make necessary repairs; and
WHEREAS, there are invoices that need to be paid using those monies; and
NOW THEREFORE BE IT RESOLVED that the Montgomery County Treasurer is authorized and directed to amend the 2022 Operating Budget as follows:
INCREASE REVENUES: | ||
A-31-3-2680 | Insurance Recoveries | $35,994 |
INCREASE APPROPRIATIONS: | ||
A-31-4-1345-00-.4422 | Equipment/Rental/Lease Repair | $35,994 |
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
Transfer of funds
II. Justification:
Invoices have been received and need to be paid with insurance proceeds.
III. Legislative Impact:
Pursuant to Article 2 of the Montgomery County Charter the Legislature has the authority to make appropriations.
IV. Financial Impact:
Moving money from insurance recovery to appropriations.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 219 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)
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WHEREAS, pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the County Auditor, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment; and
WHEREAS, the County Auditor has audited claims for the period of August 24, 2022 through September 27, 2022 and the County Auditor recommends the payment of the claims as attached hereto in the "Abstract of Audited Claims".
RESOLVED, after examination and review of the claims by the County Auditor, the claims are audited and attached hereto, are hereby approved for payment by the Montgomery County Legislature.
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
APPROVING ABSTRACT OF AUDITED CLAIMS
II. Justification:
Pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the County Auditor, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.
III. Legislative Impact:
Pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the County Auditor, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.
IV. Financial Impact:
no impact on the fund balance
cc: | County Clerk County Treasurer |
RESOLUTION NO. 220 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION AUTHORIZING USE OF $50,000 OF AMERICAN RESCUE PLAN FUNDS FOR TOURISM (COUNTY LEGISLATURE)
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WHEREAS, Montgomery County received American Rescue Plan funds; and
WHEREAS, one of the approved uses of American Rescue Plan funds by the federal government is under the standard allowance for government services; and
WHEREAS, Montgomery County has been working with Venesky Group,a consultant, that has affirmed that using $50,000 for tourism is an allowable use of American Rescue Plan Funds.; and
WHEREAS, these funds will be used for Elves Night Out, marketing, website updates, planning a half marathon, as well as other initiatives.
NOW THEREFORE BE IT RESOLVED, that the Montgomery County Legislature authorizes and directs that $50,000 of American Rescue Plan funds be used for tourism ; and
BE IT FURTHER RESOLVED, that the Montgomery County Treasurer is hereby authorized and directed to amend the 2022 Operating Budget as follows:
INCREASE | ||
A-06-3-4089-00 | Federal Aid, Other | $50,000 |
INCREASE APPROPRIATIONS: | ||
A-01-4-1011-00.4579 | County Contribution- Tourism | $50,000 |
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
RESOLUTION AUTHORIZING USE OF $50,000 OF AMERICAN RESCUE PLAN FUNDS FOR TOURISM (COUNTY EXECUTIVE)
II. Justification:
American Rescue Plan funds were awarded to Montgomery County.
III. Legislative Impact:
Authorized pursuant to Article 2 of the Montgomery County Charter and further authorized by the parameters of the use of the American Rescue Plan Funds.
IV. Financial Impact:
The funds used will be American Rescue Plan Funds.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 221 of 2022 DATED: September 27, 2022 RECOMMENDATION: |
RESOLUTION AUTHORIZING USE OF $300,000 OF AMERICAN RESCUE PLAN FUNDS FOR BROWNFIELDS OPPORTUNITY AREA (BOA) PROJECT IN THE CITY OF AMSTERDAM (COUNTY LEGISLATURE)
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WHEREAS, Montgomery County received American Rescue Plan funds; and
WHEREAS, Montgomery County seeks to maximize use of the funding by providing assistance for projects with multiple sources of funding; and
WHEREAS, the City of Amsterdam is requesting assistance in the amount of $300,000 contingent on the city obtaining additional project funding in the amount of $625,000 for a Brownfields Opportunity Area (BOA) project in the city’s west end in the vicinity of 399 West Main Street in Amsterdam ; and
WHEREAS, the following documents are attached to, and made part of, this resolution:
NOW THEREFORE BE IT RESOLVED, that the Montgomery County Legislature authorizes and directs that a grant be awarded to the City of Amsterdam, in the amount of $300,000 contingent on the City obtaining additional project funding for a Brownfields Opportunity Area (BOA) project in the City’s west end in the vicinity of 399 West Main Street in the City of Amsterdam; and
BE IT FURTHER RESOLVED, that the Montgomery County Executive is authorized and directed to execute any necessary grant documents to implement this resolution; and
BE IT FURTHER RESOLVED, that the Montgomery County Treasurer is hereby authorized and directed to amend the 2022 Operating Budget as follows:
INCREASE REVENUES: |
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A-6-3-4089-00 |
Federal Aid, Other |
$300,000 |
INCREASE APPROPRIATIONS: |
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A-24-4-6430-00-.4438 |
Misc. Supporting Services |
$300,000 |
RESOLUTION VOTE, passed with Aye(6). Legislators Wilson, Duchessi and VACANT were absent. (9/27/2022)
I. Nature of Request:
Granting $300,000 of American Rescue Plan Funds to the City of Amsterdam in the amount of $300,000 contingent on the city obtaining additional project funding in the amount of $625,000 for a Brownfields Opportunity Area (BOA) project in the city’s west end in the vicinity of 399 West Main Street in Amsterdam.
II. Justification:
American Rescue Plan funds County were awarded to Montgomery
III. Legislative Impact:
Authorized pursuant to Article 2 of the Montgomery County Charter and further authorized by the parameters of the use of the American Rescue Plan Funds.
IV. Financial Impact:
The funds used for this grant will be American Rescue Plan Funds.
cc: | County Clerk County Treasurer |