TO: | Physical Services Committee |
Daniel P. Wilson, Chair, Legislator, District 5 Martin P. Kelly, Legislator, District 1 Brian D. Sweet, Legislator, District 2 Roy S. Dimond, Legislator, District 3 Robert Headwell, Jr., Legislator, District 4 John M. Duchessi, Legislator, District 6 Michael J. Pepe, Legislator, District 7 Robert A. Purtell, Legislator, District 9 | |
FROM: | Cheryl A. Reese, Clerk of the Legislature |
CC: | Legislators, County Attorney, County Treasurer, Commissioner of Pubic Works, Media |
DATE: | 4/24/2024 |
RE: | Committee Meetings |
Chairman Daniel P. Wilson has called a meeting of the Physical Services Committee for 6:03 p.m. on Tuesday, June 21, 2022 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York.
Pursuant to law, members of the Legislature and public are authorized to participate via conference call. Members of the public may participate by calling 1-669-224-3412, Access Code 943-317-589. Minutes of the meeting will be transcribed and later posted on the Montgomery County website at www.co.montgomery.ny.us
Items on the agenda, at this time, are as follows:
1. (DISCUSSION)
A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee
2. RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN CONTRACT FOR ROAD WIDENING PROJECT-LEPPER ROAD, TOWN OF AMSTERDAM (PUBLIC WORKS)
3. RESOLUTION AMENDING THE 2022 OPERATING BUDGET - TRUCK REPAIRS (PUBLIC WORKS)
4. RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN CONSTRUCTION AGREEMENT FOR CEMETERY DRIVE BRIDGE REPLACEMENT BIN 3310200 (PUBLIC WORKS)
5. RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO CONTRACTS FOR CONSTRUCTION SERVICES-SHARED SERVICES FACILITY (PUBLIC WORKS)
6. RESOLUTION AMENDING THE 2022 OPERATING BUDGET-CHIPS (CONSOLIDATED HIGHWAY IMPROVEMENT PROGRAM) FUNDS (PUBLIC WORKS)
7. OTHER
Res. # | Sponsor/Second | Recommendation | |
132 | RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN CONTRACT FOR ROAD WIDENING PROJECT-LEPPER ROAD, TOWN OF AMSTERDAM (PUBLIC WORKS) | Pepe/Kelly | Move to Full Legislature |
133 | RESOLUTION AMENDING THE 2022 OPERATING BUDGET - TRUCK REPAIRS (PUBLIC WORKS) | Sweet/Dimond | Move to Full Legislature |
135 | RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN CONSTRUCTION AGREEMENT FOR CEMETERY DRIVE BRIDGE REPLACEMENT BIN 3310200 (PUBLIC WORKS) | Pepe/Sweet | Move to Full Legislature |
134 | RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO CONTRACTS FOR CONSTRUCTION SERVICES-SHARED SERVICES FACILITY (PUBLIC WORKS) | Pepe/Sweet | Move to Full Legislature |
136 | RESOLUTION AMENDING THE 2022 OPERATING BUDGET-CHIPS (CONSOLIDATED HIGHWAY IMPROVEMENT PROGRAM) FUNDS (PUBLIC WORKS) | Kelly/Purtell | Move to Full Legislature |
RESOLUTION NO. 132 of 2022 DATED: June 28, 2022 RECOMMENDATION: |
RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN CONTRACT FOR ROAD WIDENING PROJECT-LEPPER ROAD, TOWN OF AMSTERDAM (PUBLIC WORKS)
|
|
WHEREAS, in 2019, the Department of Public Works initiated a drainage and road widening study of County Route 20, Lepper Road, in the Town of Amsterdam; and
WHEREAS, Resolution 296 of 2019 contained services for design of drainage and roadway improvements; and
WHEREAS, design was completed and project was released for bid and bids were opened on May 20, 2022, with the following results:
R & B Construction | $580,070.07 |
Jablonski Excavating | $794,600.00 |
James H. Maloy, Inc. | $959,000.00 |
WHEREAS, GPI Engineering has reviewed all bids and has recommended the project be awarded to R & B Construction of Amsterdam, New York, for an amount not to exceed $580,070.07; recommendation letter attached.
RESOLVED, the Montgomery County Legislature hereby authorizes the County Executive, upon review and approval of the County Attorney, to sign the contract with R & B Construction, 1094 Bullshead Road, Amsterdam, NY 12010, for an amount not to exceed $580,070.07.
RESOLUTION VOTE, passed with Aye(5). Legislators Sweet and Headwell, Jr. voted Nay. Legislators Pepe and VACANT were absent. (6/28/2022)
I. Nature of Request:
Authorizing County Executive to sign contract agreement for drainage and widening of Lepper Road, County Route 20, in the Town of Amsterdam, with R & B Construction.
II. Justification:
Highway is in disrepair and needs to be widened and rebuilt to make the highway safer for residents.
Project was released for bids and the project came in under budget.
III. Legislative Impact:
Pursuant to Article 3 of the Montgomery County Charter, the County Executive has authorization to enter into contracts.
IV. Financial Impact:
Project is 100% reimbursable through CHIPS Program funds.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 133 of 2022 DATED: June 28, 2022 RECOMMENDATION: |
RESOLUTION AMENDING THE 2022 OPERATING BUDGET - TRUCK REPAIRS (PUBLIC WORKS)
|
|
WHEREAS, DPW truck #56 was damaged in an accident on September 17, 2021; and
WHEREAS, the county received insurance recovery funds for the repair in 2021; and
WHEREAS, the truck wasn't repaired until now in 2022 and funds need to be moved into the new year.
RESOLVED, the Montgomery County Treasurer is hereby authorized and directed to amend the 2022 Operating Budget as follows:
TRANSFER FROM: | ||
A-30-4-1990-00-.4400 | Contractual Expenses - Contingent Account | $23,344.96 |
TRANSFER TO: | ||
DM-12-4-5130-00-4422 | Equip Rent Lease Repair |
$23,344.96 |
RESOLUTION VOTE, passed with Aye(7). Legislators Pepe and VACANT were absent. (6/28/2022)
I. Nature of Request:
AMENDING THE 2022 OPERATING BUDGET
II. Justification:
Repair of truck
III. Legislative Impact:
Authorized pursuant to Article 2 of the charter.
IV. Financial Impact:
insurance monies received
cc: | County Clerk County Treasurer |
RESOLUTION NO. 135 of 2022 DATED: June 28, 2022 RECOMMENDATION: |
RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN CONSTRUCTION AGREEMENT FOR CEMETERY DRIVE BRIDGE REPLACEMENT BIN 3310200 (PUBLIC WORKS)
|
|
WHEREAS, funding for Cemetery Drive Bridge Replacement ("The Project") was funded for by resolution 86 of 2019; and
WHEREAS, the approval of Resolution 87 of 2019 accepted a Federal and State "Bridge NY" Program Aid for project funding in the amount of $2,002,451.00, of which 95% is Federal and State funded with a 5% local share; and
WHEREAS, the federal process for Engineering Procurement was approved by Resolution 97 of 2019, and design of structure is complete and approved by NYS Department of Transportation, and bid letting was approved also by NYS Department of Transportation; and
WHEREAS, bids were received for Project on May 10, 2022, opened and read aloud with the following contractors bidding in order from lowest most reasonable responsive bidder to highest:
CONTRACTOR | BID AMOUNT |
Bette & Cring, LLC | $1,139,455.00 |
Winn Construction Services, Inc. | $1,175,035.50 |
Tioga Construction Co., Inc. | $1,235,425.00 |
ING Civil, Inc. | $1,244,200.00 |
James A. Maloy, Inc. | $1,275,000.00 |
WHEREAS, Bette & Cring, LLC, of Latham, New York, was the lowest responsible responsive bidder at $1,139,455.00, which is within the budget of the project, and the project engineer has reommended the services of said firm. "Recommendation letter attached"
RESOLVED, the Montgomery County Legislature hereby authorizes and directs the County Executive, upon review and approval of the County Attorney, to enter into an agreement with Bette & Cring, LLC for an amount not to exceed $1,139,455.00.
RESOLUTION VOTE, passed with Aye(7). Legislators Pepe and VACANT were absent. (6/28/2022)
I. Nature of Request:
Authorizing the County Executive to sign contract for bridge replacement of Cemetery Drive in the Town of Florica with Bette & Cring, LLC for $1,139,455.00.
II. Justification:
*The bridge has deteriorated and must be replaced.
*Federal and State funds have been secured for the project.
*Bids came in under budget for the project.
III. Legislative Impact:
Pursuant to Article 3 of the Montgomery County Charter, the County Executive has the authority to enter into contracts.
IV. Financial Impact:
Project is 95% reimbursed by Federal and State shares, with 5% local share required. A Total of $100,123 is required as local share (5% of total Program Aid)
County will pay interest on borrowing for the project until reimbursement is received from Federal and State and the borrowing repaid.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 134 of 2022 DATED: June 28, 2022 RECOMMENDATION: |
RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO CONTRACTS FOR CONSTRUCTION SERVICES-SHARED SERVICES FACILITY (PUBLIC WORKS)
|
|
WHEREAS, Resolution 205 of 2020 authorized the County Executive to sign agreements for construction services at the new Shared Services Facility; and
WHEREAS, amendment #1 extended the timeframe of the contracts due to COVID; and
WHEREAS, due to unforseen construction and material delays due to COVID, the project has been delayed ten months behind schedule and increases are expected; and
WHEREAS, an amendment to construction contracts is necessary for time and material to complete the project; and
WHEREAS, American Rescue Plan Funds will be used to cover this overage.
NOW, THEREFORE BE IT RESOLVED, that the Montgomery County Executive is authorized and directed to sign amendments to contracts upon review and approval of the County Attorney as follows:
1. MLB Construction Services, LLC - General Construction:
Original Contract | $7,676,900.00 |
Amendment No. 2 | $959,187.52 |
Revised Contract | $8,636,087.52 |
2. Poestler & Jaeckle Corp. - Mechanical Services:
Original Contract | $1,364,000.00 |
Amendment No. 2 | $85,223.93 |
Revised Contract | $1,449,223.93 |
3. Upstate Companies, LLC - Electrical Contract
Original Contract | $1,083,146.09 |
Amendment No. 2 | $43,094.88 |
Revised Contract | $1,126,240.97 |
RESOLUTION VOTE, passed with Aye(6). Legislator Headwell, Jr. voted Nay. Legislators Pepe and VACANT were absent. (6/28/2022)
I. Nature of Request:
Resolution authorizing Amendment No. 2 to contracts listed for construction services at the Montgomery County Shared Services Facility.
II. Justification:
Resolution 205 of 2020 approved construction contracts for the new facility, located at 113 Park Drive, Fultonville, NY
Due to unforseen delays as a result of COVID, the project is currently experiencing major delays, and amendments are necessary to complete construction.
III. Legislative Impact:
Authorized pursuant to Article 3 of the Montgomery County Charter.
IV. Financial Impact:
Montgomery County, through Resolution 199 of 2020, bonded $12,700,000.00 for the project.
Project is now estimated to cost an additional $1,087,506.33. ARPA Funds will be used to cover this overage.
cc: | County Clerk County Treasurer |
RESOLUTION NO. 136 of 2022 DATED: June 28, 2022 RECOMMENDATION: |
RESOLUTION AMENDING THE 2022 OPERATING BUDGET-CHIPS (CONSOLIDATED HIGHWAY IMPROVEMENT PROGRAM) FUNDS (PUBLIC WORKS)
|
|
WHEREAS, the New York State Department of Transportation has initiated a new Highway Program "Pave Our Potholes", which has increased the County's share of revenue for highways; and
WHEREAS, it is necessary to adjust the County Road Fund to reflect omcreased revenues and appropriations.
RESOLVED, that the County Treasurer is hereby authorized and directed to amend the 2022 Operating Budget as follows:
INCREASE REVENUES: | ||
D-12-3-3501 | Consolidated Highway Aid | $2,896,082.45 |
INCREASE APPROPRIATIONS: | ||
D-12-4-9900-00.9950 | Interfund Transfer-Capital Project Fund | $2,896,082.45 |
RESOLUTION VOTE, passed with Aye(7). Legislators Pepe and VACANT were absent. (6/28/2022)
I. Nature of Request:
Amend the 2022 Operating Budget to adjust for an increase in CHIPS Funds so they can be spent in 2022
II. Justification:
New York State Department of Transportation has increased funding for local highways.
III. Legislative Impact:
Pursuant to Article 2 of the Charter, the Montgomery County Legislature has the authority to make appropriations.
IV. Financial Impact:
An additional $552,421.29 has been added to Montgomery County's Annual Reimbursable Revenue for Highways by the New York State Department of Transportation.
Funding is a 100% reimbursable program.
cc: | County Clerk County Treasurer |