TO:Budget & Finance Committee
Michael J. Pepe, Chair, Legislator, District 7
Martin P. Kelly, Legislator, District 1
Brian D. Sweet, Legislator, District 2
John Thayer, Legislator, District 3
Robert Headwell, Jr., Legislator, District 4
Daniel P. Wilson, Legislator, District 5
John M. Duchessi, Legislator, District 6
Joseph M. Isabel, Legislator, District 8
Robert A. Purtell, Legislator, District 9
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer, County Clerk, Coroner, Media
DATE:3/29/2024
RE:Committee Meetings

Chairman Michael J. Pepe has called a meeting of the Budget & Finance Committee for 6:05 p.m. on Tuesday, September 15, 2020 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York 12068.

Members of the public may liste/n to the meeting by calling 1-872-240-3412, Access Code  366-381-285. Minutes of the meeting will be transcribed and later posted on the Montgomery County website at www.co.montgomery.ny.us.

  Items on the agenda, at this time, are as follows:

1. DISCUSSION

 A.  Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2.  RESOLUTION AMENDING THE 2020 OPERATING BUDGET (CORONER)

3.  RESOLUTION AUTHORIZING MONTGOMERY COUNTY EXECUTIVE TO SIGN CONTRACT FOR SOLID WASTE DISPOSAL WITH SENECA MEADOWS, INC. (COUNTY TREASURER)

4.  RESOLUTION ADOPTING INTRODUCTORY LOCAL LAW F (LOCAL LAW 5) - A LOCAL LAW AUTHORIZING A LEASE AGREEMENT BETWEEN STEWART TITLE, KCS TITLE, AND MONTGOMERY COUNTY (COUNTY CLERK) 

5.  RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN BUILDING USE AGREEMENTS - OFFICE SPACE - KCS TITLE AND STEWART TITLE (COUNTY CLERK)

6.  RESOLUTION ADOPTING INTRODUCTORY LAW G (LOCAL LAW 6) - A LOCAL LAW ESTABLISHING A DOCUMENT FEE FOR ONLINE SEARCHING

7.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN A CONTRACT AMENDMENT UNDER INFO QUICK SOLUTIONS, INC. FOR ONLINE SEARCHING SERVICES (COUNTY CLERK)

8.  RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

9.  RESOLUTION ESTABLISHING PUBLIC HEARINGS FOR THE 2021 TENTATIVE BUDGET (COUNTY LEGISLTURE)

10. Budget review - County Legislature Department

11. Dashboard Reports

12. OTHER

 

 

 

 

 

 

 

 

 

 

 



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
160

RESOLUTION AMENDING THE 2020 OPERATING BUDGET (CORONER)

Wilson/ThayerMove to Full Legislature
161

RESOLUTION AUTHORIZING MONTGOMERY COUNTY EXECUTIVE TO SIGN CONTRACT FOR SOLID WASTE DISPOSAL WITH SENECA MEADOWS, INC. (COUNTY TREASURER)

Headwell, Jr./WilsonMove to Full Legislature
162

RESOLUTION ADOPTING INTRODUCTORY LOCAL LAW F (LOCAL LAW 5) - A LOCAL LAW AUTHORIZING A LEASE AGREEMENT BETWEEN STEWART TITLE, KCS LAND RESEARCH CORPORATION, AND MONTGOMERY COUNTY (COUNTY CLERK) 

Purtell/SweetMove to Full Legislature
163

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN BUILDING USE AGREEMENTS - OFFICE SPACE - KCS LAND RESEARCH CORPORATION AND STEWART TITLE (COUNTY CLERK)

Purtell/SweetMove to Full Legislature
164

RESOLUTION ADOPTING INTRODUCTORY LAW G (LOCAL LAW 6) - A LOCAL LAW ESTABLISHING A DOCUMENT FEE FOR ONLINE SEARCHING

Sweet/IsabelMove to Full Legislature
165

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN A CONTRACT AMENDMENT UNDER INFO QUICK SOLUTIONS, INC. FOR ONLINE SEARCHING SERVICES (COUNTY CLERK)

Thayer/WilsonMove to Full Legislature
166

RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

Purtell/WilsonMove to Full Legislature
167

RESOLUTION ESTABLISHING PUBLIC HEARINGS FOR THE 2021 TENTATIVE BUDGET (COUNTY LEGISLATURE)

Thayer/IsabelMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 160 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION AMENDING THE 2020 OPERATING BUDGET (CORONER)


Resolution by Legislator: Wilson
Seconded by: Thayer

WHEREAS, the coroners have exceeded their budgetary amounts used for autopsies and other expenses, and

WHEREAS, it is necessary to transfer funds into to cover expenses in the Coroner's Budget for said autopsies and expenses.

RESOLVED, that the County Treasurer is hereby authorized and directed to amend the 2020 Operating Budget as follows:

TRANSFER FROM:     
A-30-4-1990-00-.4400 Contingent Account $28,000.00
     
TRANSFER TO:     
     
A-29-4-1185-00-.4436  Medical Fees  $27,000.00
A-29-4-1185-00-.4445  Medical Supplies  $500.00
A-29-4-1185-00-.4470  Travel: Related Costs  $500.00

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Additional funding needed for Coroners' expenses.


II. Justification:

Funding needed to cover costs of autopsies and other expenses for remainder of the year


III. Legislative Impact:

Pursuant to Article 2 of the Charter the Montgomery County Legislature has the authority to make appropriations.

 


IV. Financial Impact:

Additional funding of $28,000 needed to cover costs incurred and anticipated for the remainder of 2020.

 



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 161 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION AUTHORIZING MONTGOMERY COUNTY EXECUTIVE TO SIGN CONTRACT FOR SOLID WASTE DISPOSAL WITH SENECA MEADOWS, INC. (COUNTY TREASURER)


Resolution by Legislator: Headwell, Jr.
Seconded by: Wilson

WHEREAS, it is recommended that Montgomery County renew an agreement with Seneca Meadows, Inc. for the disposal of solid waste that flows through the transfer stations in Montgomery County.

RESOLVED, that the Montgomery County Executive upon review and approval of the County Attorney is authorized to sign and execute any and all prospective agreement documents associated with said Contract for a period to commence on January 1, 2021 and terminate on December 31, 2022

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Renewal of contract for disposal of municipal solid waste with Seneca Meadows, Inc.

 


II. Justification:

New contract needs to be executed for services to be continued.

 


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the authority to sign contracts.


IV. Financial Impact:

The proposed rates for term of the new agreement are $31.19 per ton for 2021 and $32.75 per ton for 2022.  Appropriation will be included in the 2021 and 2022 Budget and will be offset by tip fee revenue collected at transfer stations.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 162 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION ADOPTING INTRODUCTORY LOCAL LAW F (LOCAL LAW 5) - A LOCAL LAW AUTHORIZING A LEASE AGREEMENT BETWEEN STEWART TITLE, KCS LAND RESEARCH CORPORATION, AND MONTGOMERY COUNTY (COUNTY CLERK) 


Resolution by Legislator: Purtell
Seconded by: Sweet

WHEREAS, Montgomery County wishes to lease office space in the County Clerk’s office to other entities that benefit the public, and

WHEREAS, a copy of this local law in final form has been on the desks of the Montgomery County Legislature for seven (7) days, excluding Sundays, and now therefore be it

RESOLVED, that Introductory Local Law F of 2020 (Local Law 5) hereby is submitted to the Legislature of the County of Montgomery for consideration: 

INTRODUCTORY LOCAL LAW F (LOCAL LAW 5)  – A LOCAL LAW AUTHORIZING A LEASE AGREEMENT BETWEEN STEWART TITLE, KCS LAND RESEARCH CORPORATION, AND MONTOGMERY COUNTY 

BE IT ENACTED by the Legislature of the County of Montgomery as follows:

SECTION 1:

The purpose of this local law is to authorize the Montgomery County Executive to enter into leases with Stewart Title and KCS Land Research Corporation for office space in the Montgomery County Office Building.

SECTION 2:

That the space to be leased is located in the Montgomery County Clerk’s Office, at 64 Broadway, Fonda, New York, 12068.

SECTION 3:

That the lands described in Section 2 are not being used by the County for ordinary county purposes.

SECTION 4:

The interests of Montgomery County in the lands described in Section 2 were not acquired for highway purposes or through tax sale. They may only be leased pursuant to the provisions of this law.

SECTION 5:

That the lands described in Section 2 may be leased to Stewart Title and KCS Title without advertising or competitive bidding.

SECTION 6:

That the rent between Stewart Title to Montgomery County be $1,800.00 annually, due on November 1, 2020 and that the rent between KCS Land Research Corporation to Montgomery County be $1,800.00 annually, due on November 1, 2020.

SECTION 7:

That the County Executive be, and hereby is, authorized to sign leases for a term of one year between Stewart Title, KCS Land Research Corporation, and Montgomery County.

SECTION 8:

If any clause, sentence or paragraph of this local law shall be adjudged by an court of competent jurisdiction to be invalid, such judgment, decree or order shall not affect, impair or invalidate the remainder of the local law, which shall as to such remainder remain in effect.

Section 9:

This law shall be effective upon recording with the Secretary of State.

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

INTRODUCTORY LOCAL LAW F (LOCAL LAW 5) - A LOCAL LAW AUTHORIZING A LEASE AGREEMENT BETWEEN STEWART TITLE, KCS LAND RESEARCH CORPORATION, AND MONTGOMERY COUNTY


II. Justification:

To provide authorization for leases with KCS Land Research Corporation and Stewart Title.


III. Legislative Impact:

The legislature is empowered by the Municipal Home Rule Law to pass local laws relating to the sale ot lease of County owned property.


IV. Financial Impact:

Will result in lease payments of $3,600.00 per year.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 163 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN BUILDING USE AGREEMENTS - OFFICE SPACE - KCS LAND RESEARCH CORPORATION AND STEWART TITLE (COUNTY CLERK)


Resolution by Legislator: Purtell
Seconded by: Sweet

WHEREAS, KCS Land Research Corporation and Stewart Title have requested office space in Room 114 of the County Office Building, 64 Broadway, Fonda, NY to use full time, to the extent that the room is not being used for county purposes; and

WHEREAS, upon researching with the New York State Association of County Clerk's, the Montgomery County Clerk recommends entering into a paid building use agreement with KCS Land Research Corporation and Stewart Title. 

RESOLVED, that the Montgomery County Legislature hereby authorizes and directs the County Executive, upon review and approval of the County Attorney, sign a one-year agreement with KCS Land Research Corporation and Stewart Title; and be it further

RESOLVED, that said agreement shall be for the period of November 1, 2020 though October 31, 2021.

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

AUTHORIZING COUNTY EXECUTIVE TO SIGN BUILDING USE AGREEMENTS - OFFICE SPACE - KCS LAND RESEARCH CORPORATION AND STEWART TITLE


II. Justification:

To provide authorization of leases with KCS Land Research Corporation and Stewart Title.


III. Legislative Impact:

The County Executive has the authority to sign contracts on behalf of the County pursuant to Article 3 of the Charter.


IV. Financial Impact:

$3600.00 a year will be received by the County as revenue.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 164 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION ADOPTING INTRODUCTORY LAW G (LOCAL LAW 6) - A LOCAL LAW ESTABLISHING A DOCUMENT FEE FOR ONLINE SEARCHING


Resolution by Legislator: Sweet
Seconded by: Isabel

WHEREAS, the County Clerk is expanding services by introducing online searching of public documents filed in Montgomery County, and

WHEREAS, the County Clerk is requesting establishing a $5.00 fee for printed documents through the online searching system; and

WHEREAS, a copy of this local law has been in the desks of the legislators for at least seven calendar days, exclusive of Sundays; and now, therefore be it

RESOLVED, that the new fee take effect October 1, 2020; and be it further

RESOLVED, that Introductory Local Law G of 2020 (Local Law 6) hereby is submitted to the Legislature of the County of Montgomery for consideration: 

INTRODUCTORY LOCAL LAW G (LOCAL LAW 6) – A LOCAL LAW ESTABLISHING A DOCUMENT FEE FOR ONLINE SEARCHING 

BE IT ENACTED by the Legislature of the County of Montgomery as follows:

SECTION 1: The purpose of this local law is to establish a fee for printed documents through online searching.

SECTION 2: The Montgomery County Clerk’s Office is authorized to charge $5.00 per document printed through the Info Quick Systems, Inc. online search database.

SECTION 3: The purpose for charging fees for the documents is to cover the costs of maintaining the online database as well as the cost of digitizing records.

SECTION 4: The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be unconstitutional, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect.

SECTION 5: To the extent that this local law is inconsistent with any other laws or regulations it shall supersede those laws.

SECTION 6: This law shall be effective upon filing with the Secretary of State.

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

The Montgomery County Clerk's office is establishing a $5.00 document fee for online searching.


II. Justification:

Offering online searching will mitigate the need for in person visits, creating a more convenient, 24/7 access advantage. 


III. Legislative Impact:

Authorized pursuant to Article 2 of the Charter.


IV. Financial Impact:

A $5 per printed document fee will be charged, with $3.50 per document received by the County Clerk's office as revenue.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 165 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN A CONTRACT AMENDMENT UNDER INFO QUICK SOLUTIONS, INC. FOR ONLINE SEARCHING SERVICES (COUNTY CLERK)


Resolution by Legislator: Thayer
Seconded by: Wilson

WHEREAS, Resolution 314 of 2019 authorized Montgomery County to enter into a contract for electronic filing services with Info Quick Solutions, Inc. ending December 31, 2024 at an amount not to exceed $5,067.0; and

WHEREAS, the County Clerk recommends expanding those services to include online searching, allowing increased access to public records and mitigating foot traffic in the office; and

WHEREAS, a fee of $5.00 per printed document will be collected by Info Quick Solutions, Inc., with a 70% share of said fee going to the County Clerk's Office; and now, therefore be it

RESOLVED, that the County Executive is hereby authorized and directed to sign a contract amendment with Info Quick Solutions, Inc., after the review and approval of the County Attorney, to include online searching services with 70% of the fees collected going to the County Clerk's office.

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN A CONTRACT AMENDMENT UNDER INFO QUICK SOLUTIONS, INC. FOR ONLINE SEARCHING SERVICES


II. Justification:

The County Clerk's office is requesting to expand services under the current contract with Info Quick Solutions, Inc., requiring a contract amendment, following the review and approval by the County Attorney.


III. Legislative Impact:

Pursuant to Article 3 of the County Charter the Montogmery County Executive has the authority to sign agreements.


IV. Financial Impact:

Document fees will be recieved by the county as revenue.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 166 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)


Resolution by Legislator: Purtell
Seconded by: Wilson

WHEREAS, pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the County Auditor, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment; and

WHEREAS, the County Auditor has audited claims for the period of August 25, 2020 through September 22, 2020; and the County Auditor recommends the payment of the claims as attached hereto in the "Abstract of Audited Claims".

RESOLVED, after examination and review of the claims by the County Auditor, the claims are audited and attached hereto, are hereby approved for payment by the Montgomery County Legislature.

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Abstract of Audited Claims - September 2020

Statement of Legislative and Financial Impact:

I. Nature of Request:

APPROVING ABSTRACT OF AUDITED CLAIMS


II. Justification:

Pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the County Auditor, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.


III. Legislative Impact:

Pursuant to the Audit Guidelines, Section 2.02 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.


IV. Financial Impact:

no impact on the fund balance



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 167 of 2020

DATED: September 22, 2020

RECOMMENDATION:
     

RESOLUTION ESTABLISHING PUBLIC HEARINGS FOR THE 2021 TENTATIVE BUDGET (COUNTY LEGISLATURE)


Resolution by Legislator: Thayer
Seconded by: Isabel

RESOLVED, that pursuant to Section 7.03 of the Montgomery County Charter the Montgomery County Legislature shall hold a Public Hearing on the 2021 Tentative Budget as submitted by the County Executive at the Legislative Chambers, Montgomery County Office Building, 64 Broadway, Fonda, New York at 6:00 pm on Thursday, October 22, 2020; and

FURTHER RESOLVED, that pursuant to Section 7.03 of the Montgomery County Charter the Montgomery County Legislature shall hold a Public Hearing on the 2021 Tentative Budget as submitted by the County Executive and the report of the Budget and Finance Committee of the Legislature at the Legislative Chambers, Montgomery County Office Building, 64 Broadway, Fonda, New York at 6:00 pm on Wednesday, November 4, 2020. 

FURTHER RESOLVED, that the Clerk of the Legislature hereby is authorized, empowered and directed to publish at least one notice of each hearing in the official newspapers of the County with at least five days elapsing between publication of such notices and the specified hearing dates; and 

FURTHER RESOLVED, that the notice shall state that copies of the Tentative Budget for 2021 are available at her office, where they may be inspected or acquired by interested persons during business hours; and 

FURTHER RESOLVED, that said notice shall contain a statement, showing the maximum salaries that may be fixed and payable during the ensuing fiscal year, to members of the Montgomery Legislature, including the Chairman.

RESOLUTION VOTE, passed with Aye(9). (9/22/2020)



Statement of Legislative and Financial Impact:

I. Nature of Request:

RESOLUTION ESTABLISHING PUBLIC HEARINGS ON THE 2021 TENTATIVE BUDGET


II. Justification:

Pursuant to Section 7.03 of the Montgomery County Charter the Montgomery County Legislature shall hold a Public Hearing on the 2021 Tentative Budget as submitted by the County Executive.  Pursuant to Section 7.03 of the Montgomery County Charter the Montgomery County Legislature shall hold a Public Hearing on the 2021 Tentative Budget as submitted by the County Executive and the report of the Budget and Finance Committee.


III. Legislative Impact:

Pursuant to Section 7.03 of the Montgomery County Charter the Montgomery County Legislature shall hold a Public Hearing on the 2021 Tentative Budget as submitted by the County Executive.  Pursuant to Section 7.03 of the Montgomery County Charter the Montgomery County Legislature shall hold a Public Hearing on the 2021 Tentative Budget as submitted by the County Executive and the report of the Budget and Finance Committee.


IV. Financial Impact:

To be determined by submission of Tentative Budget.



cc: County Clerk
County Treasurer