Chairman Daniel P. Wilson has called a meeting of the Economic Development/Planning Committee for 6:05 p.m. on Tuesday, March 20, 2018 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1.  (DISCUSSION)

 A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2.  RESOLUTION TO AWARD BIDS AND AUTHORIZE COUNTY EXECUTIVE TO SIGN CONTRACTS - 2018 ROAD MAINTENANCE PROGRAM- PUBLIC WORKS

3.  RESOLUTION AMENDING RESOLUTION 185 OF 2017 (DATA PROCESSING)

4.  OTHER

RESOLUTION NO. 63 of 2018 DATED: March 27, 2018 RECOMMENDATION:

WHEREAS, the Department of Public Works has solicited bids for the 2018 Season; and

WHEREAS, the Department of Public Works advertised for bids pursuant to Section 103, Article 5-a of General Municipal Law, for a period of 30 days; and

WHEREAS, bids were opened and read aloud on March 6, 2018, at 10 a.m. per bid specifications.

RESOLVED, that bids for materials and/or professional service will be awarded to the lowest responsible responsive bidder with an option to extend the contracts for a period of  (1) year  per the 2018 bid specifications; and

FURTHER RESOLVED, no bids were received for pavement markings for 2018, accordingly Montgomery County, by recommendation of the Commissioner of Public Works, wishes to exercise the option to extend the 2017 bid pricing for a period of one (1) year per the 2017 bid specifications to Seneca Pavement Markings of Horseheads, New York as the lowest responsible responsive bidder from 2017, for the amounts indicated on Attachment A, which is incorporated herein and made a part hereof; and

FURTHER RESOLVED, that the Montgomery County Executive is authorized to enter into contracts, upon review by the Montgomery County Attorney, with the following companies for material and professional services for 2018 as the lowest most responsible reponsive bidders  as follows:

Chemung Supply Guardrails  (supplies and culvert piping)
PO Box 527
Elmira, NY 14902

Town & County Bridge & Rail  (guardrails and bridge supplies)
PO Box 16395
Albany, NY 12212                                                                                 

Lane Enterprises, Inc.  (culvert piping)
825 NYS Rte. 67
Ballstown Spa, NY 12020                                                                    

R & B Construction  (guardrails and bridges)
Bullshead Road
Amsterdam, NY 12010                                                          

Rifenburg Construction, Inc. (aggregrates)
159 Brick Church Road
Troy, NY 12180                                                               

Cobleskill Stone Products, Inc.  (aggregrates)
112 Rock Road/PO Box 220
Cobleskill, NY 12043 

Carver Sand & Gravel, LLC  (aggregrates)
494 Western Turnpike
Altamont, NY 12009

Hanson Aggregates NY, LLC  (aggregrates)
PO Box 513
Jamesville, NY 13078

Callanan Industries, Inc.  (aggregrates)
PO Box 15097
Albany, NY 12212-5907

Santos Construction Corp.  (aggregrates & bridge repair)
39 Gilliland Avenue
Amsterdam, NY 12010

Cushing Stone Co., Inc.  (aggregrates)
725 State Hwy 5s
Amsterdam, NY 12010  

Seneca Pavement Marking  (pavement markings)
3526 Watkins Rd
Horseheads NY 14845

Gorman Bros. Paving  (paving)
Church St. Port of Albany
Albany NY 12202

Peckham Industries Paving  (paving)
Haarlem Ave
White Plains NY 10603                                                     

FURTHER RESOLVED, that these contracts may be extended for one year per the bid specifications.

RESOLUTION VOTE, passed with Aye(9).(3/27/2018)

I. Nature of Request:

II. Justification:

III. Legislative Impact:

IV. Financial Impact:

RESOLUTION NO. 64 of 2018 DATED: March 27, 2018 RECOMMENDATION:

WHEREAS, Montgomery County received a 2017-2018 grant from the New York State Local Government Records Management Improvement Fund for a Shared Services scanning project with records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system; and 

WHEREAS, said grant was accepted by the County Legislature with Resolution No. 185 of 2017; and 

WHEREAS, Resolution No. 36 of 2018 carried funds from the said grant into the 2018 operating budget to pay for two (2) part-time Records Management Clerks for the verification of digitized records; and 

WHEREAS, there will be funds remaining from the grant since the grant project must be completed by June 30, 2018.

WHEREAS, that the Montgomery County Legislature desires that the remaining grant funds be used to hire a third part-time Records Management Clerk to complete the grant project by June 30, 2018.

RESOLVED that Resolution 185 of 2017 is hereby amended to read as follows:

WHEREAS, Montgomery County received a 2017-2018 grant in the amount of $77,300 from the New York State Local Government Records Management Improvement Fund for a Shared Services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system, and  

WHEREAS, said funds will be used to provide for a Shared Services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system, and 

WHEREAS, New York State Industries for the Disabled, Inc. (NYSID) will digitize the aforementioned records and General Code will provide additional user licenses, support and training for use in the Laserfiche software. 

RESOLVED, that the County Legislature hereby authorizes acceptance of the grant award, and that the County Executive, following review and approval by the County Attorney, hereby is authorized and directed to sign agreements with New York State Industries for the Disabled, Inc. (NYSID) to digitize the aforementioned Shared Services records, and with General Code for the purchase of additional user licenses, support and Laserfiche training, and 

FURTHER RESOLVED, that said agreements, which shall commence on August 1, 2017 and end on June 30, 2018, shall provide for compensation in amounts not to exceed $41,752.20 (NYSID) and $20,248 (General Code).

FURTHER RESOLVED, that the County Treasurer is hereby directed to amend the 2017 Operating Budget:

RESOLUTION VOTE, passed with Aye(9). (3/27/2018)

I. Nature of Request:

II. Justification:

III. Legislative Impact:

IV. Financial Impact: