TO:Budget & Finance Committee
Michael J. Pepe, Chairman, Legislator, District 7
Martin P. Kelly, Legislator, District 1
Brian D. Sweet, Legislator, District 2
Roy S. Dimond, Legislator, District 3
Robert Headwell, Jr., Legislator, District 4
Daniel P. Wilson, Legislator, District 5
John M. Duchessi, Legislator, District 6
Joseph M. Isabel, Legislator, District 8
Robert A. Purtell, Legislator, District 9
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer, Media
DATE:6/23/2018
RE:Committee Meetings

Chairman Michael Pepe has called a meeting of the Budget and Finance Committee for 6:20 p.m. on Tuesday, February 20, 2018 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1.  DISCUSSION

 A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee 

2.  RESOLUTION AMENDING THE 2018 OPERATING BUDGET (PERSONNEL)

3.  RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN BERKSHIRE FARMS CENTER AND SERVICES FOR YOUTH AGREEMENT (SOCIAL SERVICES)

4.  RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

5.  RESOLUTION APPOINTING COUNTY AUDITOR (COUNTY LEGISLATURE)

6.  OTHER

  

 



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
56

RESOLUTION ADOPTING INDIGENT BURIAL POLICY (DEPARTMENT OF SOCIAL SERVICES)

Sweet/Headwell, Jr.Move to Full Legislature
57

RESOLUTION AMENDING THE 2018 OPERATING BUDGET (PERSONNEL)

Wilson/DimondMove to Full Legislature
58

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN BERKSHIRE FARMS CENTER AND SERVICES FOR YOUTH AGREEMENT (SOCIAL SERVICES)

Headwell, Jr./IsabelMove to Full Legislature
59

RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

Dimond/KellyMove to Full Legislature
60

RESOLUTION APPOINTING COUNTY AUDITOR (COUNTY LEGISLATURE)

Headwell, Jr./WilsonMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 56 of 2018

DATED: February 27, 2018

RECOMMENDATION:
     

RESOLUTION ADOPTING INDIGENT BURIAL POLICY (DEPARTMENT OF SOCIAL SERVICES)


Resolution by Legislator: Sweet
Seconded by: Headwell, Jr.

WHEREAS, Section 141 of the Social Services Law requires local social services agencies, in certain instances, to take responsibility of the burial of a person found dead in the district; and 

WHEREAS, the Commissioner of Social Services recommends the Montgomery County Legislature adopt the attached  policy for the burial of said persons.

RESOLVED, that the Montgomery County Legislature, after review and approval by the County Attorney, hereby adopts the attached policy for the burial of indigent residents for the period of April 1, 2018 through March 31, 2023.

MOTION TO AMEND by Legislator Dimond, seconded by Legislator Purtell, passed with Aye(8). Legislator Pepe was absent. (2/27/2018)

RESOLUTION VOTE, passed with Aye(8). Legislator Pepe was absent. (2/27/2018)



Montgomery County Burial Policy - 2014 - 2018

Montgomery County Burial Policy - 2018

Montgomery County Burial Policy - 2018 - 2023

Statement of Legislative and Financial Impact:

I. Nature of Request:

RESOLUTION ADOPTING INDIGENT BURIAL POLICY


II. Justification:

The current policy is about to expire and a new one needs to be put in place.


III. Legislative Impact:

Pursuant to the Montgomery County Charter the Montgomery County Legislature is the policy making body for Montgomery County. Further authorized by Social Services Law Section 141 and 18 NYCRR 620.3.


IV. Financial Impact:

In 2015 there were 61 burials with a total cost of $122,539 and in 2016 there were 67 burials at a total cost of $143,142.  The most recent numbers for 2017 indicate that as of October, there have been 54 burials at a cost of $110,000.

We've streamlined the new policy and there is a relatively small increase in pricing when comparred to our previous policy.  The major driver of costs in future years is more the number of burials than the change in policy.



cc: County Clerk
County Treasurer
Economic Development/Planning Director




Montgomery County Seal!RESOLUTION NO. 57 of 2018

DATED: February 27, 2018

RECOMMENDATION:
     

RESOLUTION AMENDING THE 2018 OPERATING BUDGET (PERSONNEL)


Resolution by Legislator: Wilson
Seconded by: Dimond

WHEREAS, the Personnel Department budgeted funds in the 2018 Operating Budget for a new printer; and

WHEREAS, these funds need to be moved to a different line to be used to pay for this printer.

RESOLVED, that the County Treasurer is hereby authorized and directed to amend the 2018 Operating Budget as follows:

TRANSFER FROM:     
A-10-4-1430-00-.4425  Maintenance Agreements $6,950.00
     
TRANSFER TO:     
A-10-4-1430-00-.2259  Computer Equipment $6,950.00

RESOLUTION VOTE, passed with Aye(8). Legislator Pepe was absent. (2/27/2018)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Transfer of Funds


II. Justification:

Montgomery County entered into an agreement with MM Hayes for the purchase and maintenance of a new ID Badge system and therefore, we are obligated to pay for the services provided.


III. Legislative Impact:

Pursuant to section 2.04 (b) of the charter the Montgomery County Legislature has the power to make appropriations


IV. Financial Impact:

There is no financial impact as the money has been budgeted for and only needs to be transferred between lines.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 58 of 2018

DATED: February 27, 2018

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN BERKSHIRE FARMS CENTER AND SERVICES FOR YOUTH AGREEMENT (SOCIAL SERVICES)


Resolution by Legislator: Headwell, Jr.
Seconded by: Isabel

WHEREAS, Berkshire Farm Center and Services for Youth Stepping Stones provides intensive prevention programs to reduce the need to place youth in detention or out-of-home placements; and

WHEREAS, Berkshire Farm Center and Services for Youth Stepping Stones reduces admissions in detention and out-of-home placements thus reducing the County’s detention costs; and

WHEREAS, Berkshire Farm Center and Services for Youth Stepping Stones reduces the number of Person In Need of Supervision (PINS) petitions being files and placed.

RESOLVED, that the Montgomery County Legislature herby authorizes and directs the County Executive, after review and approval by the County Attorney, to execute a contract between the County and Berkshire Farm Center (Stepping Stones) for the period of January 1, 2018 through December 31, 2018 not to exceed $178,911.00 without further legislative approval.

                       

RESOLUTION VOTE, passed with Aye(8). Legislator Pepe was absent. (2/27/2018)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Authorizing County Executive to sign Berkshire Farms Center and Services for Youth (Stepping Stones) agreement.


II. Justification:

This helps to reduce out of home placements


III. Legislative Impact:

Pursuant to Article 3 of the Charter, the Montgomery County Executive has the authority to sign contracts


IV. Financial Impact:

This program is currently budgeted in the amount of $178,911.00 for the 2018 year.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 59 of 2018

DATED: February 27, 2018

RECOMMENDATION:
     

RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)


Resolution by Legislator: Dimond
Seconded by: Kelly

WHEREAS, pursuant to the Audit Guidelines, Section 13.2 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment; and

WHEREAS, the Audit Committee has audited claims for the period of January 24, 2018 through February 27, 2018 and recommends the payment of the claims as attached hereto in the "Abstract of Audited Claims".

RESOLVED, after examination and review of the claims by the Audit Committee, the claims are audited and attached hereto, are hereby approved for payment by the Montgomery County Legislature.

RESOLUTION VOTE, passed with Aye(8). Legislator Pepe was absent. (2/27/2018)



Abstract of Audited Claims - February 27, 2018

Statement of Legislative and Financial Impact:

I. Nature of Request:

APPROVING ABSTRACT OF AUDITED CLAIMS


II. Justification:

Pursuant to the Audit Guidelines, Section 13.2 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.


III. Legislative Impact:

Pursuant to the Audit Guidelines, Section 13.2 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.


IV. Financial Impact:

No impact to the fund balance



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 60 of 2018

DATED: February 27, 2018

RECOMMENDATION:
     

RESOLUTION APPOINTING COUNTY AUDITOR (COUNTY LEGISLATURE)


Resolution by Legislator: Headwell, Jr.
Seconded by: Wilson

WHEREAS, pursuant to Local Law 1 of 2018, the Auditor shall be directly responsible to and serve at the pleasure of the County Legislature and may be removed without written charges and an opportunity to be heard; and 

WHEREAS, pursuant to Local Law 1 of 2018 the duties of the Auditor shall include: 

   Auditing and certifying for payment all lawful claim and charge against the County, whether for payroll or otherwise, or against funds for which the County is responsible in whole or in part;

   Certifying the availability of funds for all requisitions, contracts, purchase orders, and other documents by which the County incurs financial obligations or for the expenditure of funds for which the County is responsible;

   Such special audits, in addition to those stated in §2.04 (i) as are deemed necessary, at the request of the Legislature; and 

WHEREAS, the Montgomery County Legislature advertised for the position of auditor and have conducted interviews for the position of Auditor. 

NOW THEREFORE BE IT RESOLVED, that Marco Zumbolo of 133 Florida Avenue, Amsterdam, NY hereby is appointed County Auditor on a part time basis, at an annual base salary of $30,000 for a term commencing on March 19, 2018 serving at the pleasure of the Montgomery County Legislature; and

BE IT FURTHER RESOLVED, that said County Auditor shall perform such duties as authorized by Section 600 of County Law and Section 2.11 of the Montgomery County Charter as amended by Local Law 1 of 2018.

MOTION TO AMEND by Legislator Sweet, seconded by Legislator Purtell, was defeated with Aye(3). Legislators Dimond, Headwell, Jr., Wilson, Duchessi and Isabel voted Nay. Legislator Pepe was absent. (2/27/2018)

MOTION TO AMEND by Legislator Sweet, seconded by Legislator Purtell, was defeated with Aye(2). Legislators Kelly, Dimond, Headwell, Jr., Wilson, Duchessi and Isabel voted Nay. Legislator Pepe was absent. (2/27/2018)

RESOLUTION VOTE, passed with Aye(5). Legislators Kelly, Sweet and Purtell voted Nay. Legislator Pepe was absent. (2/27/2018)



Statement of Legislative and Financial Impact:

I. Nature of Request:

APPOINTING COUNTY AUDITOR


II. Justification:

Pursuant to the Charter the Legislature has the ability to appoint a County Auditor


III. Legislative Impact:

Pursuant to the Charter the Legislature has the ability to appoint a County Auditor


IV. Financial Impact:

This is an appointment resolution - salary budgeted.



cc: County Clerk
County Treasurer