TO:Budget & Finance Committee
Michael J. Pepe, Chairman, Legislator, District 7
Martin P. Kelly, Legislator, District 1
Brian D. Sweet, Legislator, District 2
Roy S. Dimond, Legislator, District 3
Robert Headwell, Jr., Legislator, District 4
Daniel P. Wilson, Legislator, District 5
John M. Duchessi, Legislator, District 6
Joseph M. Isabel, Legislator, District 8
Robert A. Purtell, Legislator, District 9
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer
DATE:2/21/2018
RE:Committee Meetings

Chairman Michael Pepe has called a meeting of the Budget and Finance Committee for 6:30 p.m. on Tuesday, December 12, 2017 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1.  DISCUSSION

 A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee 

 B. Budget Discussion - Dashboard report

 C. County Auditor Position

2. RESOLUTION AUTHORIZING INCREASE IN FEES - GENEALOGICAL & HISTORICAL RESEARCH AND ESTABLISHING A FEE SCHEDULE FOR DIGITAL IMAGES (HISTORY & ARCHIVES)

3. RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - OFFICE FOR THE AGING (COUNTY EXECUTIVE)

4. RESOLUTON AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - CORNELL COOPERATIVE EXTENSION (COUNTY EXECUTIVE)

5. RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - SOIL & WATER CONSERVATION DISTRICT (COUNTY EXECUTIVE)

6. RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT – COUNTY-WIDE COST ALLOCATION PLAN SERVICES (COUNTY TREASURER)

7. RESOLUTION ADOPTING INTRODUCTORY LAW I (LOCAL LAW 9 OF 2017) - A LOCAL LAW AUTHORIZING LEASE AGREEMENTS BETWEEN CORNELL COOPERATIVE EXTENSION, FULMONT, THE STATE SENATE AND MONTGOMERY COUNTY

8. RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

9. OTHER



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
294

RESOLUTION AUTHORIZING INCREASE IN FEES - GENEALOGICAL & HISTORICAL RESEARCH AND ESTABLISHING A FEE SCHEDULE FOR DIGITAL IMAGES (HISTORY & ARCHIVES)

Kelly/PurtellMove to Full Legislature
295

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - OFFICE FOR THE AGING (COUNTY EXECUTIVE)

Sweet/WilsonMove to Full Legislature
296

RESOLUTON AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - CORNELL COOPERATIVE EXTENSION (COUNTY EXECUTIVE)

Kelly/DimondMove to Full Legislature
297

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - SOIL & WATER CONSERVATION DISTRICT (COUNTY EXECUTIVE)

Kelly/SweetMove to Full Legislature
298

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT – COUNTY-WIDE COST ALLOCATION PLAN SERVICES (COUNTY TREASURER)

Dimond/KellyMove to Full Legislature
299

RESOLUTION ADOPTING INTRODUCTORY LAW I (LOCAL LAW 9 OF 2017) - A LOCAL LAW AUTHORIZING LEASE AGREEMENTS BETWEEN CORNELL COOPERATIVE EXTENSION, FULMONT, THE STATE SENATE AND MONTGOMERY COUNTY

Kelly/WilsonMove to Full Legislature
300

RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)

Kelly/IsabelMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 294 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING INCREASE IN FEES - GENEALOGICAL & HISTORICAL RESEARCH AND ESTABLISHING A FEE SCHEDULE FOR DIGITAL IMAGES (HISTORY & ARCHIVES)


Resolution by Legislator: Kelly
Seconded by: Purtell

WHEREAS, the current fee charged by the Montgomery County Department of History & Archives for genealogical research activities has been $20.00 per hour by Resolution No. 232 of 2004, which took effect January 1, 20005, and

WHEREAS, since 2005, costs associated with conducting such research have increased -- especially with regard to personnel and operating expenditures, and

WHEREAS, the County Historian/RMO has made recommendation that the rate be increased to $25.00 per hour, and

WHEREAS, Montgomery County Department of History & Archives currently does not have a fee schedule for selling of digital images, and

WHEREAS, the County Historian/RMO has recommended that the attached fee schedule be established for selling of digital images on request,

RESOLVED, that the Montgomery County Legislature does hereby authorize the Montgomery County Department of History & Archives to charge $25.00 per hour for genealogical and historical research activities, effective January 1, 2018, and

FURTHER RESOLVED, that the Montgomery County Legislature authorizes the Montgomery County Department of History & Archives to implement the attached fee schedule for selling of digital images, also effective January 1, 2018.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

The Department of History & Archives is requesting an increase in the fee for genealogical and historical research charged to patrons unable to visit the department.  


II. Justification:

The fee for Department of History & Archives staff to conduct research on behalf of patrons unable to visit the department has only increased $5.00 per hour since 1988 when it was raised in 2005 to $20.00 per hour. Also, an established fee schedule will be easily implemented and followed upon request for digital images.


III. Legislative Impact:

Pursuant to Article 2 of the Montgomery County Charter the Legislature has the authority to exercise all powers of local legislation in relation to enacting legalizing acts or resolutions.


IV. Financial Impact:

Will result in an increase of revenue for the Dept. of History & Archives.



cc: County Clerk
County Treasurer
History and Archives




Montgomery County Seal!RESOLUTION NO. 295 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - OFFICE FOR THE AGING (COUNTY EXECUTIVE)


Resolution by Legislator: Sweet
Seconded by: Wilson

WHEREAS, Office for the Aging, Inc. provides services to the Montgomery County residents, age 60 and older, who meet eligibility criteria; and

WHEREAS, Montgomery County and Office for the Aging, Inc. share a mutual concern for the well-being of the residents; and

WHEREAS, the Montgomery County Legislature has budgeted funds to assist Office for the Aging in maintaining programs to benefit said residents, in an amount not to exceed $287,000.

RESOLVED, the Montgomery County Legislature hereby authorizes and directs the County Executive, upon review and approval of the County Attorney, to sign an agreement with Office for the Aging, Inc. in the amount of $287,000.

FURTHER RESOLVED, said contract shall be effective January 1, 2018 - December 31, 2018.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - OFFICE FOR THE AGING


II. Justification:

The Montgomery County Legislature has budgeted funds to assist Office for the Aging, Inc. in maintaining programs to benefit said residents, in an amount not to exceed $287,000


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the power to sign contracts.


IV. Financial Impact:

$287,00 budgeted for 2018



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 296 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTON AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - CORNELL COOPERATIVE EXTENSION (COUNTY EXECUTIVE)


Resolution by Legislator: Kelly
Seconded by: Dimond

WHEREAS, the 2018 Operating Budget includes appropriations of $75,000 for the Cornell Cooperative Extension of Fulton and Montgomery Counties to provide funds to assist said agency in maintaining programs to benefit Montgomery County residents.

RESOLVED, that the County Executive, following review and approval by the County Attorney, hereby is authorized and directed to execute an agreement with Cornell Cooperative Extension of Fulton and Montgomery Counties for services provided under Subdivision 8 of Section 224 of County Law of the State of New York at a cost not to exceed $75,000.

FURTHER RESOLVED, said contract shall be effective January 1, 2018 - December 31, 2018.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - CORNELL COOPERATIVE EXTENSION


II. Justification:

To provide funds to assist said agency in maintaining programs to benefit Montgomery County residents.


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the power to sign contracts.


IV. Financial Impact:

$75,000 budgeted for 2018



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 297 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - SOIL & WATER CONSERVATION DISTRICT (COUNTY EXECUTIVE)


Resolution by Legislator: Kelly
Seconded by: Sweet

WHEREAS, the 2018 Operating Budget includes appropriations of $112,400 for the Montgomery County Soil and Water Conservation District in accordance with Section 223 of County Law to provide funds to assist said agency in maintaining said District under the provisions of the New York State Soil Conservation District Law,

RESOLVED, that the Montgomery County Legislature hereby authorizes and directs the County Executive, following review and approval by the County Attorney, hereby is authorized and directed to execute agreements with the Montgomery County Soil and Water Conservation District for services at a cost not to exceed $112,400.

FURTHER RESOLVED, said contract shall be effective January 1, 2018 - December 31, 2018.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT - SOIL & WATER CONSERVATION DISTRICT


II. Justification:

To provide funds to assist Soil & Water in maintaining said District under the provisions of the New York State Soil Conservation District Law


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the power to sign contracts.


IV. Financial Impact:

$112,400 budgeted in the 2018 Operating Budget.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 298 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT – COUNTY-WIDE COST ALLOCATION PLAN SERVICES (COUNTY TREASURER)


Resolution by Legislator: Dimond
Seconded by: Kelly

WHEREAS, a proposal for County-Wide Cost Allocation Plan services was received for the years ending on December 2017, 2018 and 2019.

RESOLVED,  that the County Executive, following review and approval by the County Attorney, is hereby authorized and directed to sign said agreement with Venesky & Company of Cicero, NY, and

FURTHER RESOLVED, that said agreement shall be for a three-year period, with annual fees, as follows:

2017   $11,000.00
2018   $11,000.00
2019   $11,000.00

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

Authorization to sign three year contract


II. Justification:

Contract to perform mandated Cost Allocation Plan for County with no increase in fees from previous contract


III. Legislative Impact:

Approval required for multi-year contract


IV. Financial Impact:

Cost is $11,000 per year (budgeted in 2018 Adopted Budget) - no increase over previous 3 years.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 299 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION ADOPTING INTRODUCTORY LAW I (LOCAL LAW 9 OF 2017) - A LOCAL LAW AUTHORIZING LEASE AGREEMENTS BETWEEN CORNELL COOPERATIVE EXTENSION, FULMONT, THE STATE SENATE AND MONTGOMERY COUNTY


Resolution by Legislator: Kelly
Seconded by: Wilson

WHEREAS, Montgomery County is not currently utilizing all of the space in the Annex Building; and

WHEREAS, Montgomery County wishes to lease this property to other entities that benefit the public.

WHEREAS, a copy of this local law in final form has been on the desks of the Montgomery County Legislature for ten days, excluding Sundays.

NOW THEREFORE BE IT RESOLVED, that Introductory Local Law I (Local Law 9) of 2017 hereby is submitted to the Legislature of the County of Montgomery for consideration:

LAW I (LOCAL LAW 9 OF 2017) - A LOCAL LAW AUTHORIZING LEASE AGREEMENTS BETWEEN CORNELL COOPERATIVE EXTENSION, FULMONT, SENATOR AMEDORE’S OFFICE AND MONTGOMERY COUNTY

BE IT ENACTED by the Legislature of the County of Montgomery as follows:

SECTION 1. The purpose of this local law is to authorize the Montgomery County Executive to enter into leases with Cornell Cooperative Extension, State Senate, and Fulmont space in the Montgomery County Office Buildings.

SECTION 2.   That the space to be leased is located in the Annex Building.

SECTION 3.  That the lands described in Section 2 are not being used by the County for ordinary county purposes.

SECTION 4. The interests of Montgomery County in the lands described in Section 2 were not acquired for highway purposes or through tax sale. They may only be leased pursuant to the provisions of this law.

SECTION 5.  That the lands described in Section 2 may be leased to Cornell Cooperative Extension, State Senate, and Fulmont without advertising or competitive bidding.

SECTION 6.  That rent to Cornell Cooperative Extension shall be waived as a portion of the County’s annual support and maintenance. That annual rent payments to the State Senate shall be waived as a cooperative provision of services to Montgomery County residents.

That rent between Fulmont to Montgomery County shall be as follows:

            Due January 30, 2018:            $120.00 

SECTION 7.  That the County Executive be, and hereby is, authorized to sign leases for a term of three years between Montgomery County and Cornell Cooperative Extension, State Senate, and Fulmont.

SECTION 8.  To the extent that this local law is inconsistent with Section 215 of the County Law of the State of New York it shall supersede that section.

SECTION 9.  If any clause, sentence or paragraph of this local law shall be adjudged by any court of competent jurisdiction to be invalid, such judgment, decree or order shall not affect, impair or invalidate the remainder of the local law, which shall as to such remainder remain in effect. 



Statement of Legislative and Financial Impact:

  1. Nature of Request:

AUTHORIZING LEASE AGREEMENTS BETWEEN CORNELL COOPERATIVE EXTENSION, FULMONT, THE STATE SENATE AND MONTGOMERY COUNTY

  1. Justification:

To provide authorization for leases with Cornell Cooperative Extension, Fulmont and the State Senate.

 

III. Legislative Impact:

The Legislature is empowered by the Municipal Home Rule Law to pass local laws relating to the sale or lease of County owned property.

 

  1. Financial Impact:

Will result in lease payments of $120.00 a year.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

AUTHORIZING LEASE AGREEMENTS BETWEEN CORNELL COOPERATIVE EXTENSION, FULMONT, THE STATE SENATE AND MONTGOMERY COUNTY


II. Justification:

To provide authorization for leases with Cornell Cooperative Extension, Fulmont and the State Senate.


III. Legislative Impact:

The Legislature is empowered by the Municipal Home Rule Law to pass local laws relating to the sale or lease of County owned property.


IV. Financial Impact:

$120.00 a year will be received by the County as revenue.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 300 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION APPROVING ABSTRACT OF AUDITED CLAIMS (COUNTY LEGISLATURE)


Resolution by Legislator: Kelly
Seconded by: Isabel

WHEREAS, pursuant to the Audit Guidelines, Section 13.2 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment; and

WHEREAS, the Audit Committee has audited claims for the period of November 29, 2017 through December 19, 2017 and recommends the payment of the claims as attached hereto in the "Abstract of Audited Claims".

RESOLVED, after examination and review of the claims by the Audit Committee, the claims are audited and attached hereto, are hereby approved for payment by the Montgomery County Legislature.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Abstract of Audited Claims - December 19, 2017

Statement of Legislative and Financial Impact:

I. Nature of Request:

APPROVING ABSTRACT OF AUDITED CLAIMS


II. Justification:

Pursuant to the Audit Guidelines, Section 13.2 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.


III. Legislative Impact:

Pursuant to the Audit Guidelines, Section 13.2 (2), requires after examination and review of the claims by the audit committee, and there being no objection to any of the claims by any committee or Board member, shall move that the claims as audited are approved and presented to the Board for approval of payment.


IV. Financial Impact:

No impact to the fund balance



cc: County Clerk
County Treasurer