TO:Personnel Committee
John M. Duchessi, Chairman, Legislator, District 6
Robert Headwell, Jr., Legislator, District 4
Daniel P. Wilson, Legislator, District 5
Michael J. Pepe, Legislator, District 7
Joseph M. Isabel, Legislator, District 8
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer
DATE:2/21/2018
RE:Committee Meetings

Chairman Duchessi has called a meeting of the Personnel Committee for 6:20 p.m. on Tuesday, December 12, 2017, in the Legislative Chambers, County Office Bldg, 64 Broadway, Fonda, NY. Items on the agenda, at this time, are as follows:

1. DISCUSSION

A.  Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT FOR KRONOS - MM HAYES (PERSONNEL)

3.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN RENEWAL AGREEMENT WITH HM LIFE INSURANCE COMPANY OF NEW YORK (PERSONNEL)

4.  RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN RENEWAL AGREEMENT WITH SAFETY NATIONAL FOR EXCESS WORKERS COMPENSATION COVERAGE (PERSONNEL)

5.  OTHER



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
286

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT FOR KRONOS - MM HAYES (PERSONNEL)

Pepe/WilsonMove to Full Legislature
287

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN RENEWAL AGREEMENT WITH HM LIFE INSURANCE COMPANY OF NEW YORK (PERSONNEL)

Pepe/SweetMove to Full Legislature
288

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN RENEWAL AGREEMENT WITH SAFETY NATIONAL FOR EXCESS WORKERS COMPENSATION COVERAGE (PERSONNEL)

Pepe/WilsonMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 286 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENT FOR KRONOS - MM HAYES (PERSONNEL)


Resolution by Legislator: Pepe
Seconded by: Wilson

WHEREAS, the Personnel Officer has recommended to re-enter an agreement with MM HAYES for Kronos software update and maintenance.

RESOLVED, that the Montgomery County Legislature hereby authorizes and directs the County Executive, following the review and approval by the County Attorney, to sign a three year contract of the KRONOS time system maintenance agreement with M.M. Hayes at a cost not to exceed $5,100.00 monthly.

FURTHER RESOLVED, said agreement is for the period commencing on January 1, 2018 and ending on December 31, 2020.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

Maintenance and upgrade of the Time Keeper Terminals/System.


II. Justification:

M.M.Hayes has provided Maintenance to the Time Keeper system for the County previously and the Personnel Officer recommends re-entering the agreement as they are familiar with the county process and functions.


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the power to sign contracts.


IV. Financial Impact:

This is a three year agreement that will be paid in monthly installments of $5100.00 for the updates to software, hardware of the KRONOS time system as well as maintenance of the system. At the end of 36 Months, the cost will reduce to annual maintenance of the system.  This is included in 2018 Operating Budget.



cc: County Clerk
County Treasurer
Personnel Officer




Montgomery County Seal!RESOLUTION NO. 287 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN RENEWAL AGREEMENT WITH HM LIFE INSURANCE COMPANY OF NEW YORK (PERSONNEL)


Resolution by Legislator: Pepe
Seconded by: Sweet

WHEREAS, it have been recommended by the Personnel Officer that Montgomery County continue to participate with HM Life for medical and RX stop loss coverage; and

WHEREAS, stop loss coverage applies in the event individual claims reach $200,000.

RESOLVED, that the County Executive, following the review and approval by the County Attorney is authorized and directed to sign an agreement with HM Life Insurance Company of New York for the provision of the specific coverage at a cost not to exceed $262,011; and

FURTHER RESOLVED, that said agreement shall be effective January 1, 2018 through December 31, 2018. 

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

PARTICIPATE WITH HM LIFE FOR MEDICAL and RX STOP LOSS COVERAGE


II. Justification:

HM LIFE FOR PROVIDES MEDICAL and RX STOP LOSS COVERAGE IN THE EVENT INDIVIDUAL CLAIMS REACH $200,000.


III. Legislative Impact:

PURSUANT TO SECTION 2.04 (B) OF THE CHARTER THE MONTGOMERY COUNTY LEGISLATURE HAS THE POWER TO MAKE APPROPRIATIONS


IV. Financial Impact:

AGREEMENT WITH HM LIFE INSURANCE COMPANY OF NEW YORK FOR THE PROVISION OF THE SPECIFIC COVERAGE WILL BE AT A COST NOT TO EXCEED $262,011AND SAID AGREEMENT SHALL BE EFFECTIVE JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018. This is an increase of $12,473 over 2017.



cc: County Clerk
County Treasurer
Personnel Officer




Montgomery County Seal!RESOLUTION NO. 288 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN RENEWAL AGREEMENT WITH SAFETY NATIONAL FOR EXCESS WORKERS COMPENSATION COVERAGE (PERSONNEL)


Resolution by Legislator: Pepe
Seconded by: Wilson

WHEREAS, quotes were received for excess Workers Compensation Coverage and it has been recommended by the Personnel Officer that Montgomery County continue to participate with Safety National for excess workers compensation coverage; and

RESOLVED, the Montgomery County Legislature hereby authorizes and directs the County Executive, following review and approval from the County Attorney , to sign said renewal agreement with Safety National for an amount not to exceed $199,188.00.

FURTHER RESOLVED, that said renewal agreement shall be effective January 1, 2018 ending December 31, 2018.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

PARTICIPATE WITH SAFETY NATIONAL TO PROVIDES MONTGOMERY COUNTY WITH EXCESS WORKERS COMPENSATION COVERAGE.


II. Justification:

SAFETY NATIONAL PROVIDES MONTGOMERY COUNTY WITH EXCESS WORKERS COMPENSATION COVERAGE IN THE EVENT OF INDIVIDUAL LARGE CLAIMS.


III. Legislative Impact:

PURSUANT TO SECTION 2.04 (B) OF THE CHARTER THE MONTGOMERY COUNTY LEGISLATURE HAS THE POWER TO MAKE APPROPRIATIONS


IV. Financial Impact:

AGREEMENT WITH SAFETY NATIONAL FOR EXCESS WORKERS COMPENSATION COVERAGE WILL BE AT A COST NOT TO EXCEED

$119,188.00. This is a slight reduction over last year.



cc: County Clerk
County Treasurer
Personnel Officer