TO:Physical Services Committee
Daniel P. Wilson, Chairman, Legislator, District 5
Martin P. Kelly, Legislator, District 1
Robert Headwell, Jr., Legislator, District 4
John M. Duchessi, Legislator, District 6
Joseph M. Isabel, Legislator, District 8
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer, Montgomery County Sanitary Sewer District, Public Works, Media
DATE:5/22/2018
RE:Committee Meetings

Chairman Daniel P. Wilson has called a meeting of the Economic Development/Planning Committee for 6:15 p.m. on Tuesday, December 12, 2017 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1.  (DISCUSSION)

 A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2.  RESOLUTION AMENDING THE 2017 OPERATING BUDGET - NYS LOCAL GOV'T RECORDS MANAGEMENT IMPROVEMENT FUND GRANT (DATA PROCESSING)

3.  RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO EXECUTE AN AGREEMENT WITH JOHN M. MCDONALD ENGINEERING P.C. TO PROVIDE ENGINEERING SERVICES FOR THE APPROVED PALATINE BRIDGE FORCEMAIN AIR RELIEF VALVE PROJECT (SANITARY DISTRICT)

4.  RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN ASSIGNMENT (PUBLIC WORKS)

5.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN INSURANCE RENEWAL AGREEMENT - SANITARY DISTRICT

6.  RESOLUTION AMENDING THE 2017 OPERATING BUDGET- SURPLUS EQUIPMENT AUCTION (PUBLIC WORKS)

7.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENTS FOR CONTROL OF SNOW AND ICE (PUBLIC WORKS)

8.  OTHER

 

 

 



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
280

RESOLUTION AMENDING THE 2017 OPERATING BUDGET - NYS LOCAL GOV'T RECORDS MANAGEMENT IMPROVEMENT FUND GRANT (DATA PROCESSING)

Kelly/PepeMove to Full Legislature
279

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO EXECUTE AN AGREEMENT WITH JOHN M. MCDONALD ENGINEERING P.C. TO PROVIDE ENGINEERING SERVICES FOR THE APPROVED PALATINE BRIDGE FORCEMAIN AIR RELIEF VALVE PROJECT (SANITARY DISTRICT)

Pepe/SweetMove to Full Legislature
278

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN ASSIGNMENT (PUBLIC WORKS)

Pepe/SweetMove to Full Legislature
277

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN INSURANCE RENEWAL AGREEMENT - SANITARY DISTRICT

Dimond/SweetMove to Full Legislature
276

RESOLUTION AMENDING THE 2017 OPERATING BUDGET- SURPLUS EQUIPMENT AUCTION (PUBLIC WORKS)

Kelly/DimondMove to Full Legislature
285

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENTS FOR CONTROL OF SNOW AND ICE (PUBLIC WORKS)

Pepe/SweetMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 280 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AMENDING THE 2017 OPERATING BUDGET - NYS LOCAL GOV'T RECORDS MANAGEMENT IMPROVEMENT FUND GRANT (DATA PROCESSING)


Resolution by Legislator: Kelly
Seconded by: Pepe

WHEREAS, Montgomery County received a 2016-2017 NYS local gov't records management improvement fund grant award for a shared services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida and Montgomery County for import into the Laserfiche electronic management system (resolution #262 of 2016 and resolution #72 of 2017); and

WHEREAS, it is necessary to transfer funds in order to complete the grant.

RESOLVED, the Montgomery County Treasurer is authorized and directed to amend the 2017 Operating Budget as follows:

TRANSFER FROM:     
A-14-4-1680-00.4431  Professional Services  $7,908.00
     
TRANSFER TO:    
A-14-4-1680-00.4459   Computer Software  $7,908.00

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

We need to purchase additional user licenses.  An appropriation is needed to expend these funds.


II. Justification:

We need to purchase additional user licenses. An appropriation is needed to expend these funds.


III. Legislative Impact:

Pursuant to Article 2 of the Charter the Montgomery County Legislature has the power to make appropriations.


IV. Financial Impact:

Lateral move within the budget.



cc: County Clerk
County Treasurer
Data Processing Director




Montgomery County Seal!RESOLUTION NO. 279 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO EXECUTE AN AGREEMENT WITH JOHN M. MCDONALD ENGINEERING P.C. TO PROVIDE ENGINEERING SERVICES FOR THE APPROVED PALATINE BRIDGE FORCEMAIN AIR RELIEF VALVE PROJECT (SANITARY DISTRICT)


Resolution by Legislator: Pepe
Seconded by: Sweet

WHEREAS, Resolution # 184 of 2017 authorizes McDonald M. Engineering P.C. to perform a study to evaluate the Fort Plain Pump Station and the Palatine Bridge Pump Station and force main air valves; and

WHEREAS, the study on the Palatine Bridge Forcemain Air valves is complete, and

WHEREAS, the Montgomery County Sanitary District No.1 Board of Directors recommends retaining the services of John M. McDonald Engineering P.C. to prepare design specifications, solicit bids, and oversee said project at a cost not to exceed $18,000.00; and

WHEREAS, the aforementioned work is a professional service.

RESOLVED, the County Executive is hereby authorized and directed, upon the review and approval of the County Attorney, to execute an agreement with John M. McDonald Engineering P.C. to provide design specifications, solicit bids in accordance with municipal bidding procedures, and oversee said projects.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

To authorize the County Executive to execute an agreement with John M. McDonald Engineering, P.C. to provide engineering services for the approved Palatine Bridge forcemain air relief valve project.


II. Justification:

Professional engineering services are needed to prepare design specifications, solicit bids, and oversee project.


III. Legislative Impact:

Pursuant to Article 3 of the Montgomery County Charter the County Executive has the authority to execute contracts.


IV. Financial Impact:

Funds are part of the 2017 budget



cc: County Clerk
County Treasurer
Montgomery County Sanitary Sewer District




Montgomery County Seal!RESOLUTION NO. 278 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN ASSIGNMENT (PUBLIC WORKS)


Resolution by Legislator: Pepe
Seconded by: Sweet

WHEREAS, Resolution 181 of 2017 authorized the Montgomery County Executive to execute an agreement with Genuine Parts Company under the terms set forth as awarded by the National Joint Powers Alliance with an amendment requiring them to abide by the Montgomery County Procurement Policy; and

WHEREAS, the terms awarded by the National Joint Powers Alliance included authorizing the agreement to be assigned to a jobber to manage the shop.

NOW THEREFORE BE IT RESOLVED, that the Montgomery County Executive is authorized to execute an assignment of the agreement with Genuine Parts Company with Frank Greco, provided that if Frank Greco fails to perform Genuine Parts Company agrees to reassume performance of the Agreement.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Resolution authoirzing the Montgomery County Executive to authorize an assignment.


II. Justification:

The terms awarded by the National Joint Powers Alliance included authorizing the agreement to be assigned to a jobber to manage the shop.


III. Legislative Impact:

Pursuant to Article 3 of the  Charter the Montgomery County Executive has the authority to enter into contracts.


IV. Financial Impact:

 The County will realize an annual savings on parts purchasing at an estimate of $92,000.  Parts are purchased from Genuine Parts Company at a net 10% profit.  The county will benefit by a reduction of employee hours spent on the road as well as fuel and vehicle maintenance.  The program is part of the Shared Services intiative with other municipalities in the county.



cc: County Clerk
County Treasurer
Public Works




Montgomery County Seal!RESOLUTION NO. 277 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN INSURANCE RENEWAL AGREEMENT - SANITARY DISTRICT


Resolution by Legislator: Dimond
Seconded by: Sweet

WHEREAS, a majority of the Montgomery County Sanitary District No.1 Board of Directors recommends binding insurance coverage for property, general liability, automoblie, excess catastrophy, inland marine, and crime policies with NYMIR for 2018 at a cost not to exceed $21,628.44; and

WHEREAS, NBT Mang Insurance - William Van Gorder is named as broker of record.

RESOLVED, upon review and approval of the County Attorney, the County Executive is hereby authorized and directed to sign the renewal agreement.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

To authorize the County Executive to sign insurance renewal agreement with NYMIR on behalf of the Montgomery County Sanitary District No.1.


II. Justification:

To provide insurance coverage for the Montgomery County Sanitary District No.1 for 2018


III. Legislative Impact:

Pursuant to Article 3 of the Montgomery County Charter the Montgomery County Executive has the power to enter into contracts.


IV. Financial Impact:

Budgeted 2018.



cc: County Clerk
County Treasurer
Montgomery County Sanitary District #1




Montgomery County Seal!RESOLUTION NO. 276 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AMENDING THE 2017 OPERATING BUDGET- SURPLUS EQUIPMENT AUCTION (PUBLIC WORKS)


Resolution by Legislator: Kelly
Seconded by: Dimond

WHEREAS, the Montgomery County Department of Public Works held a surplus equipment auction from October 11, 2017, through October 27, 2017; and

WHEREAS, a total sum of $13,770.00 was raised from the auction;, and

WHEREAS, the Montgomery County Department of Public Works Commissioner is requesting said revenue from sale be added to the DM Fund (road machinery fund); and

WHEREAS, the Montgomery County Department of Public Works has a need to replace equipment;

RESOLVED, that the County Treasurer is authorized and directed to amend the 2017 Operating Budget as follows:

INCREASE REVENUES:     
DM-12-3-2665  Sale of Equipment $13,770.00
     
INCREASE APPROPRIATIONS:    
DM-12-4-5130-00-.2230 Motor Vehicle Equipment $13,770.00

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

 AMENDING THE 2017 OPERATING BUDGET- SURPLUS EQUIPMENT AUCTION


II. Justification:

Equipment sold in the October auction was that of the Department of Public Works surplus, and there is a need to replace equipment in the department.  Equipment to be replaced is a diesel fired pressure washer for equipment maintenance.


III. Legislative Impact:

Pursuant to Article 2 of the Charter of Montgomery County Legislature has the power to make appropriations. Pursuant to Highway Law Section 133 proceeds from the sale of highway equipment must be credited to the road machinery fund.


IV. Financial Impact:

There is no financial impact to the county budget, as the revenue came from sale of surplus equipment within the Department of Public Works.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 285 of 2017

DATED: December 19, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENTS FOR CONTROL OF SNOW AND ICE (PUBLIC WORKS)


Resolution by Legislator: Pepe
Seconded by: Sweet

WHEREAS, pursuant to Section 135A of the Highway Law, the Montgomery County Legislature hereby authorizes and directs to the County Executive, upon review and approval of the County Attorney to enter into agreements with the City of Amsterdam, Village of St. Johnsville and the ten towns located in Montgomery County for control of snow and ice on County roads; and

RESOLVED, payment for the work to be performed under the terms of said agreements for snow and ice control shall be at the rate of $5,700 per centerline mile for January 1, 2018 - December 31, 2018.

RESOLUTION VOTE, passed with Aye(9). (12/19/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

AUTHORIZING THE COUNTY EXECUTIVE TO SIGN AGREEMENTS


II. Justification:

Authorized pursuant to Section 135A of the Highway Law


III. Legislative Impact:

Authorized pursuant to Section 135A of the Highway Law.  Pursuant to Article 3 of the Montgomery County Charter, the Montgomery County Executive has the authority to enter into contracts.


IV. Financial Impact:

Budgeted in the 2018 Budget at $2,250,246 total cost of snow and ice control contracts per this resolution.



cc: County Clerk
County Treasurer