TO:Physical Services Committee
Daniel P. Wilson, Chairman, Legislator, District 5
Martin P. Kelly, Legislator, District 1
Robert Headwell, Jr., Legislator, District 4
John M. Duchessi, Legislator, District 6
Joseph M. Isabel, Legislator, District 8
FROM:Cheryl A. Reese, Clerk of the Legislature
CC:Legislators, County Attorney, County Treasurer, Public Works, Media
DATE:7/15/2018
RE:Committee Meetings

Chairman Daniel P. Wilson has called a meeting of the Economic Development/Planning Committee for 6:05  p.m. on Tuesday, September 19, 2017 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1.  (DISCUSSION)

 A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2.  RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN FIRST  AMENDMENT TO 2017 AGREEMENT  WITH THE SOIL & WATER CONSERVATION DISTRICT

3.  RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT WITH ____________ FOR ENGINEERING SERVICES- EMERGENCY MANAGEMENT/SHERIFF GARAGE AND STORAGE FACILITY

4.  RESOLUTION AMENDING THE 2017 OPERATING BUDGET MONTGOMERY COUNTY DEPARTMENT OF PUBLIC WORKS- BUILDINGS AND GROUNDS, EQUIPMENT, ANNEX BUILDING BOILER AND ROOF

5.  OTHER

 

 

 



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
212

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN FIRST  AMENDMENT TO 2017 AGREEMENT  WITH THE SOIL & WATER CONSERVATION DISTRICT

Pepe/KellyMove to Full Legislature
213

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT WITH ____________ FOR ENGINEERING SERVICES- EMERGENCY MANAGEMENT/SHERIFF GARAGE AND STORAGE FACILITY

Pepe/SweetMove to Full Legislature
214

RESOLUTION AMENDING THE 2017 OPERATING BUDGET.  MONTGOMERY COUNTY DEPARTMENT OF PUBLIC WORKS- BUILDINGS AND GROUNDS, EQUIPMENT, ANNEX BUILDING BOILER AND ROOF

Pepe/Headwell, Jr.Move to Full Legislature



Montgomery County Seal!RESOLUTION NO. 212 of 2017

DATED: September 26, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN FIRST  AMENDMENT TO 2017 AGREEMENT  WITH THE SOIL & WATER CONSERVATION DISTRICT


Resolution by Legislator: Pepe
Seconded by: Kelly

WHEREAS,  Resolution 257 of 2016 of authorized the Montgomery County Executive to execute an Agreement with the Montgomery County Soil and Water Conservation District for services from January 1, 2017 to December 31, 2017; and

WHEREAS,  the Soil and Water District would like to increase the scope of services to include trail maintenance at the Burbine Forest in the Town of Charleston including clearing brush, mowing, and general upkeep to the satisfaction of the Commissioner of the Department of Public Works at no additional cost to the County; and

WHEREAS, the Soil and Water District also wishes to expand the scope of work to include, at no additional cost to the County, submitting plans to the Montgomery County Legislatur to:

  1. Rehabilitate roughly 1,000 feet or trail (including excavating existing trails, laying engineering fabric, topping with crushed gravel for maintenance purposes, and potentially to meeting ADA standards for a certain distance); and
  2. Implement a 2,000 square foot parking area at the entrance of Burbine Forest near Pond Road, and to install a new and more public-friendly entry-way, install a registration kiosk, and potentially re-establish the pond overflow spillway. 

RESOLVED, that the Montgomery County Legislature hereby authorizes and directs the County Executive, following review and approval by the County Attorney, to execute the first Amendment to the 2017 Agreement with the Soil and Water Conservation District to increase the scope of services  at no additional cost to the County to include trail maintenance at the Burbine Forest in the Town of Charleston including clearing brush, mowing, and general upkeep to the satisfaction of the Commissioner of the Department of Public Works, and submitting plans to the Montgomery County Legislature to:

  1. Rehabilitate roughly 1,000 feet or trail (including excavating existing trails, laying engineering fabric, topping with crushed gravel for maintenance purposes, and potentially to meeting ADA standards for a certain distance); and
  2. Implement a 2,000 square foot parking area at the entrance of Burbine Forest near Pond Road, and to install a new and more public-friendly entry-way, install a registration kiosk, and potentially re-establish the pond overflow spillway; and 

BE IT FURTHER RESOLVED,that all plans must be approved by the Montgomery County Legislature before the commencement of any work.

RESOLUTION VOTE, passed with Aye(8). Legislator Kelly was absent. (9/26/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO SIGN FIRST  AMENDMENT TO 2017 AGREEMENT  WITH THE SOIL & WATER CONSERVATION DISTRICT


II. Justification:

The Soil and Water District would like to increase the Scope of Work they perform under the 2017 Contract at no additional cost to the County.


III. Legislative Impact:

Pursuant to Article 3 of the Charter the Montgomery County Executive has the authority to execute contracts.


IV. Financial Impact:

The Amendment will be at no additional cost to the County. No future impact on fund balance is anticipated.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 213 of 2017

DATED: September 26, 2017

RECOMMENDATION:
     

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT WITH ____________ FOR ENGINEERING SERVICES- EMERGENCY MANAGEMENT/SHERIFF GARAGE AND STORAGE FACILITY


Resolution by Legislator: Pepe
Seconded by: Sweet

WHEREAS, Resolution # 142 of 2017 authorized the issuance of $1,340,000.00 serial bonds, the potential reimbursement of up to fifty percent (50%) of said amount from a New York State grant, to finance the cost and related expenses for the construction of an emergency management and sheriff garage and storage facility within the County, and

WHEREAS, Resolution # 147 of 2017 accepted the grant funding award for the County’s public safety emergency services facility project in the amount of $671,575 from the New York State Department of Environmental Conservation; and

WHEREAS, the county solicited RFP #06-17 and responses were received; and

WHEREAS, the Montgomery County public safety facility garage steering committee has reviewed all bids and recommends that contracts be awarded to the lowest, responsible, responsive bidder being:

___________________________ for the Engineering Services Contract at a cost not to exceed _____________________

RESOLVED, the Montgomery County Legislature hereby authorizing an awarding contract to:

___________________________ for the Engineering Services Contract at a cost not to exceed _____________________

FURTHER RESOLVED, that the County Executive, upon the review and approval of the County Attorney, is hereby authorized and directed to sign the aforementioned contract.

MOTION TO AMEND by Legislator Pepe, seconded by Legislator Sweet, to modify the TITLE as follows:

RESOLUTION AUTHORIZING COUNTY EXECUTIVE TO SIGN AGREEMENT WITH DELTA FOR ENGINEERING SERVICES- EMERGENCY MANAGEMENT/SHERIFF GARAGE AND STORAGE FACILITY

and to modify the fourth WHEREAS clause as follows:

WHEREAS, the Montgomery County public safety facility garage steering committee has reviewed all bids and recommends that contracts be awarded to the lowest, responsible, responsive bidder being:

Delta for the Engineering Services Contract at a cost not to exceed $120,000.

and to modify the RESOLVED clause as follows:

RESOLVED, the Montgomery County Legislature hereby authorizing an awarding contract to:

Delta for the Engineering Services Contract at a cost not to exceed $120,000.

passed with Aye(8). Legislator Kelly was absent.(9/26/2017)

RESOLUTION VOTE, passed with Aye(8). Legislator Kelly was absent. (9/26/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Resolution authorizes the County Executive to sign a contract for Engineering services for the design and construction administration services for the Public Safety Facility Garage project.


II. Justification:

Professional engineering services are necessary for this project.


III. Legislative Impact:

Pursuant to Section 3.02(g), the County Executive can make, sign and implement all contracts on behalf of the County within the authorized appropriations.


IV. Financial Impact:

Resolution #142 of 2017 authorized the issuance of $1,340,000 in serial bonds for this project with a reimbursement of fifty percent from a New York State Grant.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 214 of 2017

DATED: September 26, 2017

RECOMMENDATION:
     

RESOLUTION AMENDING THE 2017 OPERATING BUDGET.  MONTGOMERY COUNTY DEPARTMENT OF PUBLIC WORKS- BUILDINGS AND GROUNDS, EQUIPMENT, ANNEX BUILDING BOILER AND ROOF


Resolution by Legislator: Pepe
Seconded by: Headwell, Jr.

WHEREAS, the Commissioner of Public Works is requesting a transfer of funds for equipment replacement, new boiler for Annex Building, and

WHEREAS, the heating system which services  the Annex Building cracked and was deemed unrepairable at the end of the 2016-17 heating season, and

WHEREAS, there is an urgent need to replace heating equipment prior to the 2017-18 heating season, and

WHEREAS, the Commissioner of Public Works has solicited bids for said project and has selected the lowest, most responsible bidder for the project, at a cost not to exceed $73,250.00, and

WHEREAS, the roof on the Annex Building is also in need of immediate repair, as their are several leaks on the main roof of the building- (barrel roof), and

WHEREAS, a condition assessment was completed on the Annex roof and determined that the cost to repair will not exceed $32,589.00, and

WHEREAS, their is an urgent need to complete repairs prior to Winter 2018.

RESOLVED, that the Montgomery County Treasurer is hereby authorized and directed to amend the 2017 Operating Budget as follows:

INCREASE:     
A599  Appropriated Fund Balance  $105,839.00
     
INCREASE APPROPRIATIONS:     
A-12-4-1620-00-.4421  Property Rent, Lease, Repair $105,839.00

RESOLUTION VOTE, passed with Aye(8). Legislator Kelly was absent. (9/26/2017)



Attachment

Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

Legislation is required to amend the 2017 Operating Budget for building repairs.


II. Justification:

New boiler and roof repairs are needed at the Montgomery County Annex Building, and projects are urgent.


III. Legislative Impact:

Pursuant to Article 2 of the Montgomery County Charter, the County Legislators have the authority to make appropriations.


IV. Financial Impact:

Impact to Fund Balance is $105,839.00. 

The Department of Public Works is performing certain portions of the work to help reduce cost by approximately $40,000.00.

No future impact for fund balance forseen for this project.



cc: County Clerk
County Treasurer