Chairman Joseph M. Isabel has called a meeting of the Public Safety Committee for 6:10 p.m. on Tuesday, July 18, 2017 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1. DISCUSSION

    A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2. RESOLUTON AMENDING THE 2017 OPERATING BUDGET AND AUTHORIZING THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT WITH NYSID AND GENERAL CODE – SHARED SERVICES DIGITIZATION GRANT (DATA PROCESSING)

3. OTHER

RESOLUTION NO. 185 of 2017 DATED: July 25, 2017 RECOMMENDATION:

WHEREAS, Montgomery County received a 2017-2018 grant in the amount of $77,300 from the New York State Local Government Records Management Improvement Fund for a Shared Services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system, and  

WHEREAS, said funds will be used to provide for a Shared Services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system, and 

WHEREAS, New York State Industries for the Disabled, Inc. (NYSID) will digitize the aforementioned records and General Code will provide additional user licenses, support and training for use in the Laserfiche software. 

RESOLVED, that the County Legislature hereby authorizes acceptance of the grant award, and that the County Executive, following review and approval by the County Attorney, hereby is authorized and directed to sign agreements with New York State Industries for the Disabled, Inc. (NYSID) to digitize the aforementioned Shared Services records, and with General Code for the purchase of additional user licenses, support and Laserfiche training, and 

FURTHER RESOLVED, that said agreements, which shall commence on August 1, 2017 and end on June 30, 2018, shall provide for compensation in amounts not to exceed $41,752.20 (NYSID) and $20,248 (General Code).

FURTHER RESOLVED, that the County Treasurer is hereby directed to amend the 2017 Operating Budget:

INCREASE REVENUES:

A-14-3-3889                                        State Aid                                              $77,300

INCREASE APPROPRIATIONS:

A-14-4-1680-00-.1130                        Records Management Clerks (2-PT)    $11,700

A-14-4-1680-00-.2259                        Computer Equipment                        $  3,600

A-14-4-1680-00-.4431                        Professional Services                         $47,502

A-14-4-1680-00-.4459                        Computer Software                           $14,498

RESOLUTION VOTE, passed with Aye(9). (7/25/2017)

I. Nature of Request:

II. Justification:

III. Legislative Impact:

IV. Financial Impact: