DATED: May 23, 2017
RECOMMENDATION:
| TO: | Public Safety Committee |
| Joseph M. Isabel, Chair, Legislator, District 8 Martin P. Kelly, Legislator, District 1 Brian D. Sweet, Legislator, District 2 Daniel P. Wilson, Legislator, District 5 Robert A. Purtell, Legislator, District 9 | |
| FROM: | Cheryl Reese, Clerk of Legislature |
| CC: | Legislators, County Attorney, County Treasurer, Data Processing Director, Sheriff, Media |
| DATE: | 9/18/2024 |
| RE: | Committee Meetings |
Chairman Joseph M. Isabel has called a meeting of the Public Safety Committee for 6:10 p.m. on Tuesday, May 16, 2017 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:
1. DISCUSSION
A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee
2. RESOLUTION AMENDING AGREEMENTS WITH NEW YORK STATE INDUSTRIES FOR THE DISABLED, INC FOR 2016-2017 SHARED SERVICES DIGITIZATION GRANT PROJECT
3. RESOLUTION AMENDING THE 2017 OPERATING BUDGET - RECORDS MANAGEMENT SYSTEM (SHERIFF)
4. OTHER
| Res. # | Sponsor/Second | Recommendation | |
| 123 | RESOLUTION AMENDING AGREEMENTS WITH NEW YORK STATE INDUSTRIES FOR THE DISABLED, INC FOR 2016-2017 SHARED SERVICES DIGITIZATION GRANT PROJECT | Sweet/Pepe | Move to Full Legislature |
| 124 | RESOLUTION AMENDING THE 2017 OPERATING BUDGET - RECORDS MANAGEMENT SYSTEM (SHERIFF) | Wilson/Purtell | Move to Full Legislature |
| RESOLUTION NO. 123 of 2017 DATED: May 23, 2017 RECOMMENDATION: |
RESOLUTION AMENDING AGREEMENTS WITH NEW YORK STATE INDUSTRIES FOR THE DISABLED, INC FOR 2016-2017 SHARED SERVICES DIGITIZATION GRANT PROJECT
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WHEREAS, Montgomery County received a 2016-2017 grant in the amount of $144,886 from the New York State Local Government Records Management Improvement Fund for a Shared Services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system; and
WHEREAS, Resolutions 177 and 262 of 2016 authorized the County Executive to sign the agreements with New York State Industries for the Disabled, Inc. (NYSID) to digitize the aforementioned records and with General Code for the purchase of the Laserfiche software; and
WHEREAS, New York State Education Department has informed Montgomery County of an extension to the grant project through December 31, 2017; and
WHEREAS, those agreements with NYSID and General Code expire June 30, 2017 and needs to be extended through December 31, 2017 for the completion of the shared services digitization project.
RESOLVED, that the County Executive, following review and approval by the County Attorney, hereby is authorized and directed to extend said agreements with New York State Industries for the Disabled, Inc. (NYSID) and General Code from June 30, 2017 until December 31, 2017 to complete the shared services digitization project.
RESOLUTION VOTE, passed with Aye(9). (5/23/2017)
I. Nature of Request:
Resolution extends agreements (Res. # 177 and 262 of 2016) with vendors as part of a shared services digitization grant project. Resolution authorizing the Montgomery County Executive to enter into an agreement with a Preferred Source vendor for the scanning of records per the Shared Services agreements with the City of Amsterdam, Town of Amsterdam, and Town of Florida for their use of the electronic content management system. It is necessary to purchase Laserfiche from General Code to implement the shared services agreement with the City of Amsterdam, Town of Florida and Town of Amsterdam for the digitization of records.
II. Justification:
NYSID is a Preferred Source vendor on the NYS Contract for document imaging. For efficiency purposes, the City of Amsterdam, Town of Amsterdam and Town of Florida wish to maintain their records on Montgomery County's electronic content management system. It is necessary to purchase Laserfiche from General Code to implement the shared services agreement with the City of Amsterdam, Town of Florida and Town of Amsterdam for the digitization of records.
III. Legislative Impact:
Pursuant to Article 3 of the Charter, the Montgomery County Executive has the power to enter into contracts.
IV. Financial Impact:
Digitization and Laserfiche software are part of the grant project and provided for with grant funds.
| cc: | County Clerk County Treasurer |
| RESOLUTION NO. 124 of 2017 DATED: May 23, 2017 RECOMMENDATION: |
RESOLUTION AMENDING THE 2017 OPERATING BUDGET - RECORDS MANAGEMENT SYSTEM (SHERIFF)
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WHEREAS, the MontgomeryCounty Sheriff's Office E911 Dispatch Center is currently using "Impact" as it records management system, and
WHEREAS, the Sheriff has been notified that the current system needs to be updated to continue to operate, and
WHEREAS, the Sheriff is requesting a budget amendment to cover the cost using the E911 reserve account,
RESOLVED, the County Treasurer is authorized and directed to amend the 2017 Operating Budget as follows:
| INCREASE REVENUES: | ||
| A511 | Appropriated Reserve E911 | $6,664 |
| INCREASE APPROPRIATIONS: | ||
| A-15-4-3020-14-.4459 | Computer Software | $6,664 |
RESOLUTION VOTE, passed with Aye(9). (5/23/2017)
I. Nature of Request:
AMENDING THE 2017 OPERATING BUDGET - RECORDS MANAGEMENT SYSTEM
II. Justification:
Purchase is required to keep the current system running.
III. Legislative Impact:
Pursuant to Article 2 of the Charter the Montgomery County Legislature has the power to make appropriations.
IV. Financial Impact:
Funding for project will be offset by the use of E911 reserves
| cc: | County Clerk County Treasurer |