TO:Public Safety Committee
Joseph M. Isabel, Chair, Legislator, District 8
Martin P. Kelly, Legislator, District 1
Brian D. Sweet, Legislator, District 2
Daniel P. Wilson, Legislator, District 5
Robert A. Purtell, Legislator, District 9
FROM:Cheryl Reese, Clerk of Legislature
CC:Legislators, County Attorney, County Treasurer, Data Processing Director, Sheriff, Media
DATE:9/18/2024
RE:Committee Meetings

Chairman Joseph M. Isabel has called a meeting of the Public Safety Committee for 6:10 p.m. on Tuesday, May 16, 2017 in the Legislative Chambers, County Office Building, 64 Broadway, Fonda, New York. Items on the agenda, at this time, are as follows:

1. DISCUSSION

    A. Privilege of Committee Chair, Committee Members & Legislators to discuss items of interest, etc., regarding departments governed by this Committee

2. RESOLUTION AMENDING AGREEMENTS WITH NEW YORK STATE INDUSTRIES FOR THE DISABLED, INC  FOR 2016-2017 SHARED SERVICES DIGITIZATION GRANT PROJECT

3. RESOLUTION AMENDING THE 2017 OPERATING BUDGET  - RECORDS MANAGEMENT SYSTEM (SHERIFF)

4. OTHER

 



Proposed Resolutions

Res. #Sponsor/SecondRecommendation
123

RESOLUTION AMENDING AGREEMENTS WITH NEW YORK STATE INDUSTRIES FOR THE DISABLED, INC  FOR 2016-2017 SHARED SERVICES DIGITIZATION GRANT PROJECT

Sweet/PepeMove to Full Legislature
124

RESOLUTION AMENDING THE 2017 OPERATING BUDGET  - RECORDS MANAGEMENT SYSTEM (SHERIFF)

Wilson/PurtellMove to Full Legislature



Montgomery County Seal!RESOLUTION NO. 123 of 2017

DATED: May 23, 2017

RECOMMENDATION:
     

RESOLUTION AMENDING AGREEMENTS WITH NEW YORK STATE INDUSTRIES FOR THE DISABLED, INC  FOR 2016-2017 SHARED SERVICES DIGITIZATION GRANT PROJECT


Resolution by Legislator: Sweet
Seconded by: Pepe

WHEREAS, Montgomery County received a 2016-2017 grant in the amount of $144,886 from the New York State Local Government Records Management Improvement Fund for a Shared Services project scanning records for the City of Amsterdam, Town of Amsterdam, Town of Florida, and Montgomery County for import into an electronic content management system; and 

WHEREAS, Resolutions 177 and 262 of 2016 authorized the County Executive to sign the agreements with New York State Industries for the Disabled, Inc. (NYSID) to digitize the aforementioned records and with General Code for the purchase of the Laserfiche software; and

WHEREAS, New York State Education Department has informed Montgomery County of an extension to the grant project through December 31, 2017; and

WHEREAS, those agreements with NYSID and General Code expire June 30, 2017 and needs to be extended through December 31, 2017 for the completion of the shared services digitization project.

RESOLVED, that the County Executive, following review and approval by the County Attorney, hereby is authorized and directed to extend said agreements with New York State Industries for the Disabled, Inc. (NYSID) and General Code from June 30, 2017 until December 31, 2017 to complete the shared services digitization project.

RESOLUTION VOTE, passed with Aye(9). (5/23/2017)



Statement of Legislative and Financial Impact:

I. Nature of Request:

Resolution extends agreements (Res. # 177 and 262 of 2016) with vendors as part of a shared services digitization grant project.  Resolution authorizing the Montgomery County Executive to enter into an agreement with a Preferred Source vendor for the scanning of records per the Shared Services agreements with the City of Amsterdam, Town of Amsterdam, and Town of Florida for their use of the electronic content management system.  It is necessary to purchase Laserfiche from General Code to implement the shared services agreement with the City of Amsterdam, Town of Florida and Town of Amsterdam for the digitization of records.


II. Justification:

NYSID is a Preferred Source vendor on the NYS Contract for document imaging.  For efficiency purposes, the City of Amsterdam, Town of Amsterdam and Town of Florida wish to maintain their records on Montgomery County's electronic content management system.  It is necessary to purchase Laserfiche from General Code to implement the shared services agreement with the City of Amsterdam, Town of Florida and Town of Amsterdam for the digitization of records.


III. Legislative Impact:

Pursuant to Article 3 of the Charter, the Montgomery County Executive has the power to enter into contracts.


IV. Financial Impact:

Digitization and Laserfiche software are part of the grant project and provided for with grant funds.



cc: County Clerk
County Treasurer




Montgomery County Seal!RESOLUTION NO. 124 of 2017

DATED: May 23, 2017

RECOMMENDATION:
     

RESOLUTION AMENDING THE 2017 OPERATING BUDGET  - RECORDS MANAGEMENT SYSTEM (SHERIFF)


Resolution by Legislator: Wilson
Seconded by: Purtell

WHEREAS, the MontgomeryCounty Sheriff's Office E911 Dispatch Center is currently using "Impact" as it records management system, and

WHEREAS, the Sheriff has been notified that the current system needs to be updated to continue to operate, and

WHEREAS, the Sheriff is requesting a budget amendment to cover the cost using the E911 reserve account,

RESOLVED, the County Treasurer is authorized and directed to amend the 2017 Operating Budget as follows:

INCREASE REVENUES:     
A511  Appropriated Reserve E911 $6,664 
     
INCREASE APPROPRIATIONS:     
A-15-4-3020-14-.4459  Computer Software $6,664

RESOLUTION VOTE, passed with Aye(9). (5/23/2017)



Attachment

Statement of Legislative and Financial Impact:

I. Nature of Request:

AMENDING THE 2017 OPERATING BUDGET  - RECORDS MANAGEMENT SYSTEM


II. Justification:

Purchase is required to keep the current system running.


III. Legislative Impact:

Pursuant to Article 2 of the Charter the Montgomery County Legislature has the power to make appropriations.


IV. Financial Impact:

Funding for project will be offset by the use of E911 reserves



cc: County Clerk
County Treasurer